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Writing & Documentation · head to head

Confluence vs Trello

Confluence logo

Confluence

Writing & Documentation

Your remote-friendly team workspace

From
Free
Rated
-
Full reviewWebsite
Trello logo

Trello

All industries

Organize anything, together

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Confluence listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X; Trello free tier limited to 10 boards and 10 collaborators per workspace
  • They diverge on capability: Confluence covers Page creation, Trello covers Kanban boards.

Where they differ

Only the attributes on which Confluence and Trello actually diverge.

Attributes where Confluence and Trello differ
AttributeConfluenceTrello
Pricing modelsubscriptionUnknown
PlatformsWeb, Windows, Macos, Ios, AndroidWeb, Ios, Android, Windows, Macos
CategoryWriting & DocumentationAll industries
Founded20022011

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Confluence

  • Page creation
  • Rich text editing
  • Macros
  • Templates
  • Comments
  • Version history
  • Content organization
  • Microsoft Teams

Only in Trello

  • Kanban boards
  • Cards & lists
  • Drag-and-drop interface
  • Activity feed
  • Due dates & reminders
  • File attachments
  • Comments & mentions
  • Power-Ups ecosystem

Both cover

  • Jira
  • Slack
  • GitHub
  • Zapier
  • SOC2
  • ISO27001

What people use each for

The jobs each tool is most often brought in to do.

Confluence

  • Knowledge basenot Trello
  • Meeting notesnot Trello
  • Process documentationnot Trello
  • Project planningnot Trello

Trello

  • Project trackingnot Confluence
  • Content calendarsnot Confluence
  • Sales pipelinesnot Confluence
  • Onboarding processesnot Confluence
  • Personal task managementnot Confluence

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Confluence

  • Listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X

Trello

  • Free tier limited to 10 boards and 10 collaborators per workspace
  • Free tier automation capped at 250 monthly Butler runs
  • No offline access; web-based platform requires internet connection
  • Advanced views (timeline, table, dashboard) not available on Standard plan
  • SSO only available on Enterprise plan

Pricing, plan by plan

Confluence

Free
  • FreeFree
    • Unlimited pages
    • Basic sharing
    • Search
  • Standard$5.5/month
    • Everything in Free
    • Advanced permissions
    • Macros

Trello

Free
  • FreeFree
    • Up to 10 boards/workspace
    • Up to 10 collaborators
    • 250 monthly Butler automation runs
  • Standard$5/user/month
    • Unlimited boards
    • Unlimited Power-Ups
    • 1,000 monthly Butler runs
  • Premium$10/user/month
    • All Standard features
    • Timeline, table, dashboard, calendar views
    • Unlimited automation
  • Enterprise$17.5/user/month
    • All Premium features
    • Unlimited workspaces
    • SSO and user provisioning

Which should you pick?

Choose Confluence if

  • You need page creation.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Ios, Android.
  • You also want rich text editing.
Confluence review

Choose Trello if

  • You need kanban boards.
  • You want to start without paying.
  • You work on Web, Ios, Android, Windows, Macos.
  • You also want cards & lists.
Trello review

Questions people ask

Is Confluence or Trello better?
Neither clearly leads. Confluence starts at Free and Trello at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Confluence or Trello?
Confluence starts at Free and Trello at Free.
Does Confluence or Trello run on more platforms?
Confluence runs on Web, Windows, Macos, Ios, Android. Trello runs on Web, Ios, Android, Windows, Macos.
Can I use Confluence for free?
Both have a free tier, so you can try either at no cost before committing.
What is Confluence best used for?
Confluence is most often used for knowledge base, meeting notes, process documentation, project planning. Of those, knowledge base and meeting notes are not what Trello is typically brought in for.
What can Confluence do that Trello cannot?
Confluence covers Page creation, Rich text editing, Macros, Templates. Trello covers Kanban boards, Cards & lists, Drag-and-drop interface, Activity feed. Both handle Jira, Slack, GitHub, Zapier.

Answered from the vendors’ own pages

Trello: What are the free tier limitations for Trello?

Trello Free supports up to 10 boards per workspace, unlimited cards, 250 monthly Butler automation runs, and up to 10 Power-Up attachments. Limited to 10 collaborators per workspace.

Source
Trello: What features are included in the Standard plan?

Standard ($5-6/user/month) adds unlimited boards, custom fields, advanced checklists, 1,000 monthly automation runs, list colors, and calendar view access.

Source
Trello: Does Trello offer SSO and on which plan?

SSO through Atlassian Guard is included only on the Enterprise plan ($17.50/user/month or $210/year per user).

Source
Trello: How many file attachment options are available?

Free tier includes 2 Power-Ups per board, Standard adds unlimited Power-Ups, and Premium and above offer full Power-Up marketplace access with custom integration options.

Source
Trello: Is there offline access to Trello boards?

Trello is a web-based application requiring internet connection. Mobile apps are available for iOS and Android but do not support true offline editing.

Source
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Related pages

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