Softwr

Restaurants · head to head

Apicbase vs Restaurant365

Apicbase logo

Apicbase

Restaurants

F&B management for multi-unit operations

From
On request
Rated
-
Full reviewWebsite
Restaurant365 logo

Restaurant365

Restaurants

All-in-one restaurant management platform

From
$399/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Apicbase no pricing amounts published; requires contact for quotes; Restaurant365 pricing not published; custom quotes required based on module selection
  • They diverge on capability: Apicbase covers Centralized recipes, Restaurant365 covers Accounting.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Apicbase and Restaurant365 actually diverge.

Attributes where Apicbase and Restaurant365 differ
AttributeApicbaseRestaurant365
Starting priceOn request$399/month
Pricing modelquotesubscription
Founded20172011

Identical on both: free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Restaurants).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Apicbase

  • Centralized recipes
  • Procurement
  • Food cost analytics
  • Menu engineering
  • HACCP
  • POS systems
  • Accounting software
  • Supplier platforms

Only in Restaurant365

  • Accounting
  • Scheduling
  • Payroll
  • HR
  • Reporting
  • Toast
  • Square
  • Aloha

Both cover

  • Inventory management
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Apicbase

  • Recipe and menu engineering with costed ingredientsnot Restaurant365
  • Food cost and margin tracking across outletsnot Restaurant365
  • Inventory and stock counts for multi-site restaurant groupsnot Restaurant365
  • Purchasing and supplier price managementnot Restaurant365
  • Allergen and nutrition data on menusnot Restaurant365

Restaurant365

  • Restaurant accounting and general ledger tied to point of sale datanot Apicbase
  • Food and beverage inventory, recipe costing and vendor invoice processingnot Apicbase
  • Labour scheduling and forecasting across multiple restaurant locationsnot Apicbase

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Apicbase

  • No pricing amounts published; requires contact for quotes
  • Monthly billing includes 15% additional fee on top of annual pricing
  • Minimum commitment required (specific term not stated)
  • Volume discounts available but exact percentages not disclosed

Restaurant365

  • Pricing not published; custom quotes required based on module selection
  • Modular approach means costs vary significantly by business needs

Pricing, plan by plan

Apicbase

On request
  • Growth$undefined/mo
    • Starting from 5 outlets
    • Up to 5,000 ingredients
    • Up to 1,000 recipes
  • Professional$undefined/mo
    • For established brands
    • Up to 10,000 ingredients
    • Up to 2,000 recipes
  • Enterprise$undefined/mo
    • For large-scale operators
    • Custom arrangements

Restaurant365

$399/month
  • Essentials$399/month
    • Accounting
    • Inventory
  • Professional$549/month
    • Scheduling
    • Reporting
  • EnterpriseFree
    • Custom pricing
    • Full platform

Which should you pick?

Choose Apicbase if

  • You need centralized recipes.
  • You work on Web, Ios, Android.
  • You also want procurement.
Apicbase review

Choose Restaurant365 if

  • You need accounting.
  • You work on Web, Ios, Android.
  • You also want scheduling.
Restaurant365 review

Questions people ask

Is Apicbase or Restaurant365 better?
Neither clearly leads. Apicbase starts at On request and Restaurant365 at $399/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Apicbase or Restaurant365?
Apicbase starts at On request and Restaurant365 at $399/month.
Does Apicbase or Restaurant365 run on more platforms?
Both run on Web, Ios, Android, so platform support will not decide this one for you.
What is Apicbase best used for?
Apicbase is most often used for recipe and menu engineering with costed ingredients, food cost and margin tracking across outlets, inventory and stock counts for multi-site restaurant groups, purchasing and supplier price management. Of those, recipe and menu engineering with costed ingredients and food cost and margin tracking across outlets are not what Restaurant365 is typically brought in for.
What can Apicbase do that Restaurant365 cannot?
Apicbase covers Centralized recipes, Procurement, Food cost analytics, Menu engineering. Restaurant365 covers Accounting, Scheduling, Payroll, HR. Both handle Inventory management, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Apicbase: How much does Apicbase cost?

Apicbase pricing is not published. Specific costs must be obtained by contacting their sales team for a custom quote based on your number of locations and business needs.

Source
Restaurant365: How much does Restaurant365 cost?

Restaurant365 does not publish fixed pricing. The platform uses a modular, customizable pricing model based on which modules (Accounting, Inventory & Purchasing, Workforce Management, Payroll & HR) a restaurant needs. Customers must request a custom quote.

Source
Apicbase: What are Apicbase's main pricing tiers?

Apicbase offers Growth (from 5 outlets), Professional (for established brands with unlimited locations), and Enterprise (for large operators). Growth tier limits locations to 30 and includes up to 5,000 ingredients.

Source
Restaurant365: How do I get a price quote from Restaurant365?

Restaurant365 directs customers to request a demo at https://www.restaurant365.com/request-demo/, contact sales at [email protected], or call (949) 652-7800 to receive personalized pricing based on their specific needs.

Source
Apicbase: Does Apicbase offer monthly billing?

Apicbase subscriptions are billed annually, but monthly billing is available with an additional 15% fee applied on top of the annual rate.

Source
Apicbase: Does Apicbase offer volume discounts?

Yes, volume discounts are available as you add more locations. Bulk discounts apply to Enterprise plans, with per-location fees decreasing with scale.

Source
Share

Related pages

More on Apicbase

More on Restaurant365

Keep looking

Other head to heads