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Airtable vs Microsoft To Do

Airtable logo

Airtable

Software

Create apps that perfectly fit your team's needs

From
Free
Rated
-
Full reviewWebsite
M

Microsoft To Do

Software

Your personal task management app

From
Free
Rated
-
Full reviewWebsite

The short version

  • They diverge on capability: Airtable covers Spreadsheet-database hybrid, Microsoft To Do covers My Day suggestions.

Where they differ

Only the attributes on which Airtable and Microsoft To Do actually diverge.

Attributes where Airtable and Microsoft To Do differ
AttributeAirtableMicrosoft To Do
Pricing modelUnknownfree
PlatformsWeb, iOS, Android, DesktopWeb, Ios, Android, Windows, Macos
Founded20121975

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Airtable

  • Spreadsheet-database hybrid
  • Custom views
  • Automation
  • Forms
  • Integrations
  • Mobile apps
  • Real-time collaboration
  • API access

Only in Microsoft To Do

  • My Day suggestions
  • List sharing
  • Steps
  • Due dates
  • Reminders
  • Microsoft 365
  • Microsoft Teams
  • Cortana

Both cover

  • Outlook

What people use each for

The jobs each tool is most often brought in to do.

Airtable

  • Structured team databases with grid, calendar and kanban viewsnot Microsoft To Do
  • Lightweight internal tools built on shared recordsnot Microsoft To Do
  • Automations between Airtable and other systemsnot Microsoft To Do
  • Sharing read-only views with collaborators, who are not chargednot Microsoft To Do
  • Collecting submissions through forms without paying for a seatnot Microsoft To Do

Microsoft To Do

  • Schedulingnot Airtable
  • Appointment bookingnot Airtable
  • Time trackingnot Airtable
  • Resource managementnot Airtable
  • Team coordinationnot Airtable

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Airtable

  • Hitting a plan limit blocks adding records or attachments entirely until you upgrade, rather than degrading gracefully
  • Team is $20 per user per month and Business $45, both at the annual rate
  • Automation and API usage are capped by plan
  • Enterprise Scale pricing is not published

Microsoft To Do

Nothing recorded yet. See the Microsoft To Do review.

Pricing, plan by plan

Airtable

Free
  • FreeFree
    • Unlimited bases
    • 1,000 records per base
    • Up to 5 editors
  • Team$20/month per editor annual
    • 50,000 records per base
    • Unlimited automations
    • API access
  • Business$45/month per editor annual
    • 125,000 records per base
    • Advanced permissions
    • Priority support
  • Enterprise Scale$null/custom
    • 500,000+ records per base
    • Custom SLA
    • Dedicated support

Microsoft To Do

Free
  • FreeFree
    • Unlimited tasks
    • My Day
    • List sharing

Which should you pick?

Choose Airtable if

  • You need spreadsheet-database hybrid.
  • You want to start without paying.
  • You work on Web, iOS, Android, Desktop.
  • You also want custom views.
Airtable review

Choose Microsoft To Do if

  • You need my day suggestions.
  • You want to start without paying.
  • You work on Web, Ios, Android, Windows, Macos.
  • You also want list sharing.
Microsoft To Do review

Questions people ask

Is Airtable or Microsoft To Do better?
Neither clearly leads. Airtable starts at Free and Microsoft To Do at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Airtable or Microsoft To Do?
Airtable starts at Free and Microsoft To Do at Free.
Does Airtable or Microsoft To Do run on more platforms?
Airtable runs on Web, iOS, Android, Desktop. Microsoft To Do runs on Web, Ios, Android, Windows, Macos.
Can I use Airtable for free?
Both have a free tier, so you can try either at no cost before committing.
What is Airtable best used for?
Airtable is most often used for structured team databases with grid, calendar and kanban views, lightweight internal tools built on shared records, automations between airtable and other systems, sharing read-only views with collaborators, who are not charged. Of those, structured team databases with grid, calendar and kanban views and lightweight internal tools built on shared records are not what Microsoft To Do is typically brought in for.
What can Airtable do that Microsoft To Do cannot?
Airtable covers Spreadsheet-database hybrid, Custom views, Automation, Forms. Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Both handle Outlook.

Answered from the vendors’ own pages

Airtable: Is there a free Airtable plan and what does it include?

Yes, Airtable's Free plan is indefinite with unlimited bases, 1,000 records per base, up to 5 editors, 1 GB storage per base, 100 automation runs per month, and core features like Interface Designer and mobile apps.

Source
Airtable: How does Airtable handle permissions and viewers?

Airtable charges per editor only. Read-only viewers, form submitters, and people accessing share links are free on every plan, making it cost-effective for large viewing audiences.

Source
Airtable: What are Airtable's record limits?

Free plan has 1,000 records per base, Team plan has 50,000, Business plan has 125,000, and Enterprise Scale has 500,000+ records. Performance degrades past 100,000 records in a single base.

Source
Airtable: Can Airtable integrate with other tools like Slack?

Yes, Airtable integrates with Slack via Zapier or Make.com, allowing automation like sending Slack messages when records are created or updated. Airtable also has a native API for direct integrations.

Source
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Related pages

More on Airtable

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