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Scheduling & Booking · head to head

Acuity Scheduling vs Airtable

Acuity Scheduling logo

Acuity Scheduling

Scheduling & Booking

Scheduling made simple

From
$16/month
Rated
-
Full reviewWebsite
Airtable logo

Airtable

All industries

Create apps that perfectly fit your team's needs

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Airtable has a free tier, so it costs nothing to try first.
  • Each has a real cost: Acuity Scheduling starter tier limited to 1 calendar only; Airtable hitting a plan limit blocks adding records or attachments entirely until you upgrade, rather than degrading gracefully
  • They diverge on capability: Acuity Scheduling covers Online booking, Airtable covers Spreadsheet-database hybrid.

Where they differ

Only the attributes on which Acuity Scheduling and Airtable actually diverge.

Attributes where Acuity Scheduling and Airtable differ
AttributeAcuity SchedulingAirtable
Starting price$16/monthFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsWebWeb, iOS, Android, Desktop
CategoryScheduling & BookingAll industries
Founded20032012

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Acuity Scheduling

  • Online booking
  • Appointment types
  • Calendar sync
  • Payment processing
  • Email reminders
  • Client self-scheduling
  • Packages & memberships
  • Timezone detection

Only in Airtable

  • Spreadsheet-database hybrid
  • Custom views
  • Automation
  • Forms
  • Integrations
  • Mobile apps
  • Real-time collaboration
  • API access

Both cover

  • Outlook
  • HIPAA
  • SOC2

What people use each for

The jobs each tool is most often brought in to do.

Acuity Scheduling

  • Client self-scheduling with automated time zone conversionnot Airtable
  • HIPAA-compliant scheduling for healthcare practitionersnot Airtable
  • Multi-location scheduling with multiple staff membersnot Airtable
  • Membership, package sales, and gift certificate managementnot Airtable

Airtable

  • Structured team databases with grid, calendar and kanban viewsnot Acuity Scheduling
  • Lightweight internal tools built on shared recordsnot Acuity Scheduling
  • Automations between Airtable and other systemsnot Acuity Scheduling
  • Sharing read-only views with collaborators, who are not chargednot Acuity Scheduling
  • Collecting submissions through forms without paying for a seatnot Acuity Scheduling

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Acuity Scheduling

  • Starter tier limited to 1 calendar only
  • SMS/text reminders, memberships, and gift certificates require Standard or Premium tier
  • HIPAA compliance (BAA signature) exclusive to Premium tier at $49/month
  • Custom API and CSS access, and Acuity branding removal require Premium tier

Airtable

  • Hitting a plan limit blocks adding records or attachments entirely until you upgrade, rather than degrading gracefully
  • Team is $20 per user per month and Business $45, both at the annual rate
  • Automation and API usage are capped by plan
  • Enterprise Scale pricing is not published

Pricing, plan by plan

Acuity Scheduling

$16/month

No published plan breakdown. See the Acuity Scheduling review.

Airtable

Free
  • FreeFree
    • Unlimited bases
    • 1,000 records per base
    • Up to 5 editors
  • Team$20/month per editor annual
    • 50,000 records per base
    • Unlimited automations
    • API access
  • Business$45/month per editor annual
    • 125,000 records per base
    • Advanced permissions
    • Priority support
  • Enterprise Scale$null/custom
    • 500,000+ records per base
    • Custom SLA
    • Dedicated support

Which should you pick?

Choose Acuity Scheduling if

  • You need online booking.
  • You also want appointment types.
Acuity Scheduling review

Choose Airtable if

  • You need spreadsheet-database hybrid.
  • You want to start without paying.
  • You work on Web, iOS, Android, Desktop.
  • You also want custom views.
Airtable review

Questions people ask

Is Acuity Scheduling or Airtable better?
Neither clearly leads. Acuity Scheduling starts at $16/month and Airtable at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Acuity Scheduling or Airtable?
Airtable has a free tier; the other does not. Paid plans start at $16/month for Acuity Scheduling and Free for Airtable.
Does Acuity Scheduling or Airtable run on more platforms?
Acuity Scheduling runs on Web. Airtable runs on Web, iOS, Android, Desktop.
Can I use Airtable for free?
Yes. Airtable has a free tier, so you can try it without paying. Acuity Scheduling starts at $16/month.
What is Acuity Scheduling best used for?
Acuity Scheduling is most often used for client self-scheduling with automated time zone conversion, hipaa-compliant scheduling for healthcare practitioners, multi-location scheduling with multiple staff members, membership, package sales, and gift certificate management. Of those, client self-scheduling with automated time zone conversion and hipaa-compliant scheduling for healthcare practitioners are not what Airtable is typically brought in for.
What can Acuity Scheduling do that Airtable cannot?
Acuity Scheduling covers Online booking, Appointment types, Calendar sync, Payment processing. Airtable covers Spreadsheet-database hybrid, Custom views, Automation, Forms. Both handle Outlook, HIPAA, SOC2.

Answered from the vendors’ own pages

Airtable: Is there a free Airtable plan and what does it include?

Yes, Airtable's Free plan is indefinite with unlimited bases, 1,000 records per base, up to 5 editors, 1 GB storage per base, 100 automation runs per month, and core features like Interface Designer and mobile apps.

Source
Airtable: How does Airtable handle permissions and viewers?

Airtable charges per editor only. Read-only viewers, form submitters, and people accessing share links are free on every plan, making it cost-effective for large viewing audiences.

Source
Airtable: What are Airtable's record limits?

Free plan has 1,000 records per base, Team plan has 50,000, Business plan has 125,000, and Enterprise Scale has 500,000+ records. Performance degrades past 100,000 records in a single base.

Source
Airtable: Can Airtable integrate with other tools like Slack?

Yes, Airtable integrates with Slack via Zapier or Make.com, allowing automation like sending Slack messages when records are created or updated. Airtable also has a native API for direct integrations.

Source
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Related pages

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