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Software · head to head

Whereby vs Whova

Whereby logo

Whereby

Software

No downloads, no logins - just video meetings that work

From
Free
Rated
-
Full reviewWebsite
Whova logo

Whova

Software

Award-winning event management app

From
$1500/event
Rated
-
Full reviewWebsite

The short version

  • Only Whereby has a free tier, so it costs nothing to try first.
  • Each has a real cost: Whereby no breakout rooms, polls, or whiteboard tools; Whova mobile app experiences slow loading and occasional crashes during large events
  • They diverge on capability: Whereby covers Browser-based meetings, Whova covers Event mobile app.

Where they differ

Only the attributes on which Whereby and Whova actually diverge.

Attributes where Whereby and Whova differ
AttributeWherebyWhova
Starting priceFree$1500/event
Free tierYesNo
PlatformsWebWeb, iOS, Android
Founded20132012

Identical on both: pricing model (subscription), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Whereby

  • Browser-based meetings
  • No downloads required
  • Personal room URLs
  • Screen sharing
  • Recording
  • Google Calendar
  • Outlook
  • Slack

Only in Whova

  • Event mobile app
  • Agenda management
  • Attendee networking
  • Live polling
  • Virtual sessions
  • Zoom
  • Salesforce
  • Mailchimp

Both cover

  • HubSpot
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Whereby

  • Client meetingsnot Whova
  • Remote consultationsnot Whova
  • Team standupsnot Whova
  • Webinarsnot Whova

Whova

  • Event planningnot Whereby
  • Ticket salesnot Whereby
  • Attendee managementnot Whereby
  • Virtual eventsnot Whereby
  • Event marketingnot Whereby

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Whereby

  • No breakout rooms, polls, or whiteboard tools
  • Hard cap of 200 participants and performance drops with groups of 12+
  • No phone dial-in option for participants without internet
  • Occasional connectivity issues and laggy screen sharing reported

Whova

  • Mobile app experiences slow loading and occasional crashes during large events
  • Limited customization options to align with specific event branding needs
  • Notification overload can overwhelm attendees with too many messages
  • Default privacy settings include contact sharing concerns and data hosting in the US

Pricing, plan by plan

Whereby

Free
  • FreeFree
    • 1 meeting room
    • 100 participants
    • Screen sharing
  • Pro$6.99/month
    • 3 meeting rooms
    • Custom branding
    • Recording
  • Business$11.99/month
    • Unlimited rooms
    • SSO
    • Analytics

Whova

$1500/event
  • Basic$1500/event
    • Event app
    • Agenda builder
    • Networking
  • Professional$3000/event
    • Virtual event support
    • Gamification
    • Analytics
  • Enterprise$6000/event
    • Custom development
    • API access
    • Dedicated support

Which should you pick?

Choose Whereby if

  • You need browser-based meetings.
  • You want to start without paying.
  • You also want no downloads required.
Whereby review

Choose Whova if

  • You need event mobile app.
  • You work on Web, iOS, Android.
  • You also want agenda management.
Whova review

Questions people ask

Is Whereby or Whova better?
Neither clearly leads. Whereby starts at Free and Whova at $1500/event, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Whereby or Whova?
Whereby has a free tier; the other does not. Paid plans start at Free for Whereby and $1500/event for Whova.
Does Whereby or Whova run on more platforms?
Whereby runs on Web. Whova runs on Web, iOS, Android.
Can I use Whereby for free?
Yes. Whereby has a free tier, so you can try it without paying. Whova starts at $1500/event.
What is Whereby best used for?
Whereby is most often used for client meetings, remote consultations, team standups, webinars. Of those, client meetings and remote consultations are not what Whova is typically brought in for.
What can Whereby do that Whova cannot?
Whereby covers Browser-based meetings, No downloads required, Personal room URLs, Screen sharing. Whova covers Event mobile app, Agenda management, Attendee networking, Live polling. Both handle HubSpot, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Whereby: Does Whereby require software downloads?

No. Whereby is browser-based and requires no downloads or complex configuration. Participants join via a simple link without needing to install software.

Source
Whova: How much does Whova cost?

Whova uses a quote-based pricing model. Final cost depends on event size, frequency, and features required. Contact their sales team for customized pricing.

Source
Whereby: What is Whereby's pricing model?

Whereby offers a free-forever plan and paid plans starting at $5.82/month when billed annually. Whereby does not offer a free trial.

Source
Whova: Does Whova offer a free tier or trial?

Whova does not publish a permanent free plan, but offers no per-ticket registration fees for free events. A demo/trial is available by request.

Source
Whova: What platforms does Whova support?

Whova provides native apps for iOS and Android covering 97% of mobile users, plus a web portal accessible from any device including browsers on laptops and desktops.

Source
Whova: Does Whova integrate with other tools?

Yes, Whova integrates with Zoom, Slack, and Mailchimp through Zapier for automation, enabling seamless data flow between platforms without manual data entry.

Source
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