Softwr

Scheduling & Booking · head to head

When2meet vs Workday

When2meet logo

When2meet

Scheduling & Booking

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite
Workday logo

Workday

All industries

Enterprise cloud applications for finance and HR

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: When2meet no calendar synchronization capability; Workday high implementation costs equal to or exceeding annual software fees
  • They diverge on capability: When2meet covers Visual availability grid, Workday covers Human capital management.

Where they differ

Only the attributes on which When2meet and Workday actually diverge.

Attributes where When2meet and Workday differ
AttributeWhen2meetWorkday
Starting priceFreeOn request
Pricing modelfreequote
Free tierYesNo
PlatformsWebCloud/Web
CategoryScheduling & BookingAll industries
Founded20032005

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

Only in Workday

  • Human capital management
  • Financial management
  • Planning
  • Analytics
  • Payroll
  • Time tracking
  • Talent management
  • Procurement

What people use each for

The jobs each tool is most often brought in to do.

When2meet

  • Schedulingnot Workday
  • Appointment bookingnot Workday
  • Time trackingnot Workday
  • Resource managementnot Workday
  • Team coordinationnot Workday

Workday

  • HR managementnot When2meet
  • Financial planningnot When2meet
  • Workforce planningnot When2meet
  • Compliancenot When2meet
  • Analyticsnot When2meet

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Workday

  • High implementation costs equal to or exceeding annual software fees
  • Long deployment timelines (12-18 months standard) before ROI
  • Steep per-employee pricing at enterprise scale ($408-504 PEPM)
  • Limited pre-built templates and customization; often requires extensive configuration
  • Requires significant IT and change management resources during implementation

Pricing, plan by plan

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Workday

On request
  • Small Business$undefined/month
    • Core HR
    • Payroll
    • Time tracking
  • Medium Enterprise$undefined/month
    • Full HCM suite
    • Financial management
    • Advanced analytics
  • Large Enterprise$undefined/month
    • Complete platform
    • Custom configurations
    • Dedicated support

Which should you pick?

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Choose Workday if

  • You need human capital management.
  • You work on Cloud/Web.
  • You also want financial management.
Workday review

Questions people ask

Is When2meet or Workday better?
Neither clearly leads. When2meet starts at Free and Workday at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, When2meet or Workday?
When2meet has a free tier; the other does not. Paid plans start at Free for When2meet and On request for Workday.
Does When2meet or Workday run on more platforms?
When2meet runs on Web. Workday runs on Cloud/Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. Workday starts at On request.
What is When2meet best used for?
When2meet is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Workday is typically brought in for.
What can When2meet do that Workday cannot?
When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Workday covers Human capital management, Financial management, Planning, Analytics.

Answered from the vendors’ own pages

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Workday: What is Workday GO and what market is it designed for?

Workday GO is a product designed for small and midsize organizations, bringing together HR and finance solutions with transparent pricing and fast activation in 30 to 60 days. It includes HCM, benefits, payroll, talent, and more at a lower price point than standard Workday.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Workday: What is Workday Skills Cloud and how does it fit into HCM?

Workday Skills Cloud is an intelligent skills foundation built into Workday HCM. It is described as the world's most open intelligent skills foundation and fuels data-driven talent strategies across recruiting, learning, and workforce planning.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
Workday: Does Workday include payroll and benefits management?

Yes. Workday HCM includes benefits administration and payroll capabilities as part of its core suite. Global payroll processing is available across multiple countries and tax jurisdictions.

Source
Workday: What is the typical pricing model for Workday HCM?

Workday HCM uses per-employee (PEPM) annual subscription pricing. Companies at scale typically pay $34-42 PEPM. Enterprise organizations with 5,000+ employees typically pay $408-504 per employee annually. Pricing decreases with larger commitments and longer contract terms.

Source
Workday: How long does Workday implementation typically take?

Standard implementations are lengthy, often taking 12-18 months. Workday GO promises faster activation in 30-60 days. Implementation costs typically equal 100-150% of the first year's software subscription fees.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on When2meet

More on Workday

Keep looking

Other head to heads