Softwr

Software · head to head

Otter.ai vs Whova

Otter.ai logo

Otter.ai

Software

Transcription and meeting notes powered by AI

From
Free
Rated
-
Full reviewWebsite
Whova logo

Whova

Software

Award-winning event management app

From
$1500/event
Rated
-
Full reviewWebsite

The short version

  • Only Otter.ai has a free tier, so it costs nothing to try first.
  • Each has a real cost: Otter.ai two separate limits apply at once, a monthly minute allowance and a per conversation cap, so a long meeting can be cut short with allowance remaining; Whova mobile app experiences slow loading and occasional crashes during large events
  • They diverge on capability: Otter.ai covers Automatic transcription, Whova covers Event mobile app.

Where they differ

Only the attributes on which Otter.ai and Whova actually diverge.

Attributes where Otter.ai and Whova differ
AttributeOtter.aiWhova
Starting priceFree$1500/event
Free tierYesNo
PlatformsWeb, Ios, Android, MacWeb, iOS, Android
Founded20162012

Identical on both: pricing model (subscription), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Otter.ai

  • Automatic transcription
  • Real-time transcription
  • Speaker identification
  • Searchable transcripts
  • Highlights and summaries
  • Sharing
  • Mobile apps
  • Microsoft Teams

Only in Whova

  • Event mobile app
  • Agenda management
  • Attendee networking
  • Live polling
  • Virtual sessions
  • HubSpot
  • Mailchimp
  • Eventbrite

Both cover

  • Zoom
  • Salesforce
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Otter.ai

  • Transcribing meetings and generating summaries automaticallynot Whova
  • Searching and sharing notes from recorded conversationsnot Whova

Whova

  • Event planningnot Otter.ai
  • Ticket salesnot Otter.ai
  • Attendee managementnot Otter.ai
  • Virtual eventsnot Otter.ai
  • Event marketingnot Otter.ai

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Otter.ai

  • Two separate limits apply at once, a monthly minute allowance and a per conversation cap, so a long meeting can be cut short with allowance remaining
  • The free plan cuts off at 30 minutes per conversation and 300 minutes a month
  • The Pro plan still caps a single conversation at 90 minutes
  • Even unlimited plans cap a conversation at 4 hours
  • Imported file transcription has its own separate monthly limit, at 6,000 minutes on Business
  • Paying monthly rather than annually roughly doubles the rate, from $8.33 to $16.99 on Pro

Whova

  • Mobile app experiences slow loading and occasional crashes during large events
  • Limited customization options to align with specific event branding needs
  • Notification overload can overwhelm attendees with too many messages
  • Default privacy settings include contact sharing concerns and data hosting in the US

Pricing, plan by plan

Otter.ai

Free
  • BasicFree
    • 600 minutes transcription
    • 3 searches
    • Basic sharing
  • Pro$10/month
    • 6000 minutes transcription
    • Unlimited searches
    • Team collaboration

Whova

$1500/event
  • Basic$1500/event
    • Event app
    • Agenda builder
    • Networking
  • Professional$3000/event
    • Virtual event support
    • Gamification
    • Analytics
  • Enterprise$6000/event
    • Custom development
    • API access
    • Dedicated support

Which should you pick?

Choose Otter.ai if

  • You need automatic transcription.
  • You want to start without paying.
  • You work on Web, Ios, Android, Mac.
  • You also want real-time transcription.
Otter.ai review

Choose Whova if

  • You need event mobile app.
  • You work on Web, iOS, Android.
  • You also want agenda management.
Whova review

Questions people ask

Is Otter.ai or Whova better?
Neither clearly leads. Otter.ai starts at Free and Whova at $1500/event, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Otter.ai or Whova?
Otter.ai has a free tier; the other does not. Paid plans start at Free for Otter.ai and $1500/event for Whova.
Does Otter.ai or Whova run on more platforms?
Otter.ai runs on Web, Ios, Android, Mac. Whova runs on Web, iOS, Android.
Can I use Otter.ai for free?
Yes. Otter.ai has a free tier, so you can try it without paying. Whova starts at $1500/event.
What is Otter.ai best used for?
Otter.ai is most often used for transcribing meetings and generating summaries automatically, searching and sharing notes from recorded conversations. Of those, transcribing meetings and generating summaries automatically and searching and sharing notes from recorded conversations are not what Whova is typically brought in for.
What can Otter.ai do that Whova cannot?
Otter.ai covers Automatic transcription, Real-time transcription, Speaker identification, Searchable transcripts. Whova covers Event mobile app, Agenda management, Attendee networking, Live polling. Both handle Zoom, Salesforce, Web support, Ios support.

Answered from the vendors’ own pages

Whova: How much does Whova cost?

Whova uses a quote-based pricing model. Final cost depends on event size, frequency, and features required. Contact their sales team for customized pricing.

Source
Whova: Does Whova offer a free tier or trial?

Whova does not publish a permanent free plan, but offers no per-ticket registration fees for free events. A demo/trial is available by request.

Source
Whova: What platforms does Whova support?

Whova provides native apps for iOS and Android covering 97% of mobile users, plus a web portal accessible from any device including browsers on laptops and desktops.

Source
Whova: Does Whova integrate with other tools?

Yes, Whova integrates with Zoom, Slack, and Mailchimp through Zapier for automation, enabling seamless data flow between platforms without manual data entry.

Source
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Related pages

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