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Technology · head to head

Notion vs ProofHub

Notion logo

Notion

Technology

All-in-one workspace for notes, tasks, wikis, and databases

From
Free
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Project Management

All-in-one project management and team collaboration

From
$45/month
Rated
-
Full reviewWebsite

The short version

  • Only Notion has a free tier, so it costs nothing to try first.
  • Each has a real cost: Notion free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: Notion covers Rich text editing with blocks, ProofHub covers Tasks.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Notion and ProofHub actually diverge.

Attributes where Notion and ProofHub differ
AttributeNotionProofHub
Starting priceFree$45/month
Pricing modelUnknownsubscription
Free tierYesNo
CategoryTechnologyProject Management
Founded20162011

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Notion

  • Rich text editing with blocks
  • Customizable databases
  • Kanban boards and calendars
  • Real-time collaboration
  • Template library
  • File attachments
  • Web clipper
  • API access

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Dropbox
  • Box
  • SSL

Both cover

  • Slack
  • Google Drive
  • GDPR

What people use each for

The jobs each tool is most often brought in to do.

Notion

  • Project managementnot ProofHub
  • Knowledge base creationnot ProofHub
  • Note-taking and documentationnot ProofHub
  • Team collaborationnot ProofHub
  • Content planningnot ProofHub

ProofHub

  • Project management for teamsnot Notion
  • Resource planning and reportingnot Notion
  • Collaborative workflow managementnot Notion

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Notion

  • Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • Free tier only includes trial AI capabilities; full Notion AI requires paid plan
  • Page history limited to 7 days on free plan
  • Per-member pricing increases costs for teams compared to flat-rate competitors
  • Limited automation capabilities compared to dedicated workflow platforms

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Notion

Free
  • FreeFree
    • 1000 block limit (2+ members)
    • 7-day page history
    • 5MB file upload cap
  • Plus$10/month
    • Unlimited blocks
    • 30-day page history
    • Unlimited file uploads
  • Business$20/month
    • All Plus features
    • Notion Agent
    • AI Meeting Notes
  • Enterprise$undefined/custom
    • All Business features
    • Advanced controls
    • Audit logs

ProofHub

$45/month
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • 15GB storage
  • Ultimate Control$89/month
    • Unlimited projects
    • Unlimited users
    • 100GB storage

Which should you pick?

Choose Notion if

  • You need rich text editing with blocks.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want customizable databases.
Notion review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is Notion or ProofHub better?
Neither clearly leads. Notion starts at Free and ProofHub at $45/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Notion or ProofHub?
Notion has a free tier; the other does not. Paid plans start at Free for Notion and $45/month for ProofHub.
Does Notion or ProofHub run on more platforms?
Notion runs on Web, iOS, Android. ProofHub runs on Web, Ios, Android.
Can I use Notion for free?
Yes. Notion has a free tier, so you can try it without paying. ProofHub starts at $45/month.
What is Notion best used for?
Notion is most often used for project management, knowledge base creation, note-taking and documentation, team collaboration. Of those, project management and knowledge base creation are not what ProofHub is typically brought in for.
What can Notion do that ProofHub cannot?
Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Real-time collaboration. ProofHub covers Tasks, Discussions, Proofing, Time tracking. Both handle Slack, Google Drive, GDPR.

Answered from the vendors’ own pages

Notion: What features are included in the free Notion plan?

The free plan ($0/member/month) includes trial AI capabilities, basic forms and sites, Notion Calendar access, unlimited databases, up to 10 external guests, and 7-day page history.

Source
ProofHub: How much does ProofHub cost?

ProofHub offers two plans: Essential at $45/month (annual) or $50/month (monthly), and Ultimate Control at $89/month (first 3 months) or $135/month thereafter (annual billing).

Source
Notion: What is the difference between Plus and Business plans?

Plus ($10/member/month) adds custom forms, unlimited file uploads, and 30-day history. Business ($20/member/month) adds Notion Agent for autonomous tasks, AI Meeting Notes, and advanced security features.

Source
ProofHub: Are per-user fees required with ProofHub?

No. ProofHub includes unlimited users in both Essential and Ultimate Control plans. There are no per-user fees regardless of team size.

Source
Notion: How does Notion calculate billing when team members join mid-month?

New members added mid-month incur prorated charges for the current billing period and are included in future billings.

Source
ProofHub: Does ProofHub offer a free trial?

Yes, ProofHub provides a 14-day free trial with no credit card required. You can explore all features before committing.

Source
Notion: What is the refund policy for Notion subscriptions?

New users receive a full refund within 3 days for monthly plans or 30 days for annual plans. EU/UK customers get a 14-day refund window per regional policy.

Source
ProofHub: Can I cancel ProofHub anytime?

Yes. ProofHub has no long-term contracts. You can cancel anytime and switch billing between annual and monthly plans.

Source
Notion: What happens if a payment fails on my Notion account?

Failed payments are retried up to 8 times before the account automatically downgrades to the free plan.

Source
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