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Software · head to head

Komoot vs When2meet

Komoot logo

Komoot

Software

Find, plan, and share your outdoor adventures

From
Free
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Software

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Komoot offline maps are sold per geographic region rather than per user, so coverage is bought as a Single Region, a Region Bundle or the World Pack; When2meet no calendar synchronization capability
  • They diverge on capability: Komoot covers Route planning, When2meet covers Visual availability grid.

Where they differ

Only the attributes on which Komoot and When2meet actually diverge.

Attributes where Komoot and When2meet differ
AttributeKomootWhen2meet
Pricing modelfreemiumfree
PlatformsIos, Android, WebWeb
Founded20102003

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Komoot

  • Route planning
  • Turn-by-turn voice navigation
  • Offline maps
  • Sport-specific routing
  • Community highlights
  • Garmin
  • Wahoo
  • Apple Watch

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Komoot

  • Planning and navigating hiking and cycling routes with offline mapsnot When2meet
  • Discovering local outdoor routes contributed by other riders and walkersnot When2meet

When2meet

  • Schedulingnot Komoot
  • Appointment bookingnot Komoot
  • Time trackingnot Komoot
  • Resource managementnot Komoot
  • Team coordinationnot Komoot

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Komoot

  • Offline maps are sold per geographic region rather than per user, so coverage is bought as a Single Region, a Region Bundle or the World Pack
  • Only the first single region is free; every further region costs money
  • The World Pack that unlocks worldwide offline maps is a separate 29.99 euro purchase
  • komoot Premium is a separate subscription from the one-off map region purchases

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Komoot

Free
  • FreeFree
    • One free region
    • Route planning
    • Turn-by-turn navigation
  • Region Bundle$8.99/one-time
    • Multiple regions
    • Offline maps
    • Full navigation
  • World Pack$29.99/one-time
    • Worldwide maps
    • All features unlocked
    • Lifetime access
  • Premium$59.99/year
    • World Pack included
    • Multi-day planner
    • Sports-specific maps

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Komoot if

  • You need route planning.
  • You want to start without paying.
  • You work on Ios, Android, Web.
  • You also want turn-by-turn voice navigation.
Komoot review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Komoot or When2meet better?
Neither clearly leads. Komoot starts at Free and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Komoot or When2meet?
Komoot starts at Free and When2meet at Free.
Does Komoot or When2meet run on more platforms?
Komoot runs on Ios, Android, Web. When2meet runs on Web.
Can I use Komoot for free?
Both have a free tier, so you can try either at no cost before committing.
What is Komoot best used for?
Komoot is most often used for planning and navigating hiking and cycling routes with offline maps, discovering local outdoor routes contributed by other riders and walkers. Of those, planning and navigating hiking and cycling routes with offline maps and discovering local outdoor routes contributed by other riders and walkers are not what When2meet is typically brought in for.
What can Komoot do that When2meet cannot?
Komoot covers Route planning, Turn-by-turn voice navigation, Offline maps, Sport-specific routing. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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Related pages

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