Softwr

Productivity · head to head

Time Doctor vs Capacities

Time Doctor logo

Time Doctor

Productivity

Employee time tracking and productivity monitoring

From
$4/month
Rated
-
Full reviewWebsite
Capacities logo

Capacities

Productivity

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Capacities has a free tier, so it costs nothing to try first.
  • Each has a real cost: Time Doctor historical tracking data retention is capped by plan: 3 months on Basic and 6 months on Standard, versus 2 years on Premium and Enterprise; Capacities pro plan pricing not prominently displayed on website
  • They diverge on capability: Time Doctor covers Time tracking with timer, Capacities covers Object-based notes.

Where they differ

Only the attributes on which Time Doctor and Capacities actually diverge.

Attributes where Time Doctor and Capacities differ
AttributeTime DoctorCapacities
Starting price$4/monthFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsWeb, IOS, Android, MacOS, WindowsWeb, macOS, Windows, Linux, iOS, Android
Founded20112020

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Time Doctor

  • Time tracking with timer
  • Activity monitoring
  • Screenshots
  • GPS tracking
  • Webcam monitoring
  • Reports and invoicing
  • Mobile apps
  • Team management

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • Web clipper
  • GDPR

What people use each for

The jobs each tool is most often brought in to do.

Time Doctor

  • Productivity
  • Collaboration
  • Task management
  • Organization

Capacities

  • Productivity
  • Collaboration
  • Task management
  • Organization

Both are used for productivity, collaboration, task management, organization, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Time Doctor

  • Historical tracking data retention is capped by plan: 3 months on Basic and 6 months on Standard, versus 2 years on Premium and Enterprise
  • HRIS and Payroll native integrations are paid add-ons at $200 per integration per month
  • Software Cost Insights add-on costs $3 per user per month on top of the base plan

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

Pricing, plan by plan

Time Doctor

$4/month
  • Basic$4/month
    • Time tracking
    • Reports
    • Mobile apps
  • Standard$6/month
    • Everything in Basic
    • Activity monitoring
    • Screenshots
  • Premium$10/month
    • Everything in Standard
    • GPS tracking
    • Webcam snapshots

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

Which should you pick?

Choose Time Doctor if

  • You need time tracking with timer.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want activity monitoring.
Time Doctor review

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Questions people ask

Is Time Doctor or Capacities better?
Neither clearly leads. Time Doctor starts at $4/month and Capacities at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Time Doctor or Capacities?
Capacities has a free tier; the other does not. Paid plans start at $4/month for Time Doctor and Free for Capacities.
Does Time Doctor or Capacities run on more platforms?
Time Doctor runs on Web, IOS, Android, MacOS, Windows. Capacities runs on Web, macOS, Windows, Linux, iOS, Android.
Can I use Capacities for free?
Yes. Capacities has a free tier, so you can try it without paying. Time Doctor starts at $4/month.
What is Time Doctor best used for?
Time Doctor is most often used for productivity, collaboration, task management, organization.
What can Time Doctor do that Capacities cannot?
Time Doctor covers Time tracking with timer, Activity monitoring, Screenshots, GPS tracking. Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
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Related pages

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