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Software · head to head

Okta vs Smartsheet Construction

Okta logo

Okta

Software

The identity platform for builders

From
Free
Rated
-
Full reviewWebsite
Smartsheet Construction logo

Smartsheet Construction

Software

Work management platform for construction teams

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Okta requires $1,500 annual minimum contract; Smartsheet Construction automation engine uses logic-based if-then rules rather than adaptive AI, cannot predict outcomes or understand content
  • They diverge on capability: Okta covers Single sign-on (SSO), Smartsheet Construction covers Project scheduling.

Where they differ

Only the attributes on which Okta and Smartsheet Construction actually diverge.

Attributes where Okta and Smartsheet Construction differ
AttributeOktaSmartsheet Construction
PlatformsWeb, SaaSWeb, iOS, Android
Founded20092005

Identical on both: starting price (Free), pricing model (Unknown), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Okta

  • Single sign-on (SSO)
  • Multi-factor authentication
  • Lifecycle management
  • Universal directory
  • API access management
  • B2B integration
  • Passwordless authentication
  • Adaptive MFA

Only in Smartsheet Construction

  • Project scheduling
  • Resource management
  • Collaboration
  • Reporting
  • Automation
  • Procore
  • DocuSign
  • SOC 2 Type II

Both cover

  • Microsoft 365
  • Google Workspace
  • Salesforce
  • FedRAMP
  • HIPAA

What people use each for

The jobs each tool is most often brought in to do.

Okta

  • Employee SSOnot Smartsheet Construction
  • Customer identitynot Smartsheet Construction
  • B2B integrationnot Smartsheet Construction
  • Zero Trust securitynot Smartsheet Construction
  • Compliancenot Smartsheet Construction

Smartsheet Construction

  • Project trackingnot Okta
  • Resource planningnot Okta
  • Team collaborationnot Okta
  • Reportingnot Okta

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Okta

  • Requires $1,500 annual minimum contract
  • Admin-only MFA can be vulnerable to push notification fatigue attacks
  • Implementation requires significant services and integration fees in year one

Smartsheet Construction

  • Automation engine uses logic-based if-then rules rather than adaptive AI, cannot predict outcomes or understand content
  • Essential features locked behind expensive add-ons or Enterprise plan tiers
  • Business plan requires minimum 3 seats, raising costs for smaller teams
  • Limited in-platform communication with only @messages in task cards versus robust chat in competitors
  • Dependency management capabilities are limited for complex project interdependencies
  • Spreadsheet-focused design less suitable for agile and cross-functional teams

Pricing, plan by plan

Okta

Free
  • Starter Suite$6/user/month
    • SSO
    • MFA
    • Universal Directory
  • Core Essentials Suite$14/user/month
    • Adaptive MFA
    • Privileged Access
    • Lifecycle Management
  • Essentials Suite$17/user/month
    • Same as Core Essentials
    • Most popular
  • Professional Suite$null/custom
    • Device Access
    • Identity Security Posture
    • Threat Protection

Smartsheet Construction

Free
  • Pro$9/month
    • Gantt charts
    • Portfolio management
  • Business$19/month
    • Automation
    • Advanced integrations

Which should you pick?

Choose Okta if

  • You need single sign-on (sso).
  • You want to start without paying.
  • You work on Web, SaaS.
  • You also want multi-factor authentication.
Okta review

Choose Smartsheet Construction if

  • You need project scheduling.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want resource management.
Smartsheet Construction review

Questions people ask

Is Okta or Smartsheet Construction better?
Neither clearly leads. Okta starts at Free and Smartsheet Construction at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Okta or Smartsheet Construction?
Okta starts at Free and Smartsheet Construction at Free.
Does Okta or Smartsheet Construction run on more platforms?
Okta runs on Web, SaaS. Smartsheet Construction runs on Web, iOS, Android.
Can I use Okta for free?
Both have a free tier, so you can try either at no cost before committing.
What is Okta best used for?
Okta is most often used for employee sso, customer identity, b2b integration, zero trust security. Of those, employee sso and customer identity are not what Smartsheet Construction is typically brought in for.
What can Okta do that Smartsheet Construction cannot?
Okta covers Single sign-on (SSO), Multi-factor authentication, Lifecycle management, Universal directory. Smartsheet Construction covers Project scheduling, Resource management, Collaboration, Reporting. Both handle Microsoft 365, Google Workspace, Salesforce, FedRAMP.

Answered from the vendors’ own pages

Okta: What is the minimum contract for Okta Workforce Identity?

Okta requires a $1,500 annual minimum contract for Workforce Identity plans. Pricing starts at $6 per user per month (Starter) and ranges to $17 per user per month (Essentials), billed annually.

Source
Smartsheet Construction: What does Smartsheet cost?

Smartsheet offers Pro at $9/user/month (billed annually at $108), Business at $19/user/month (annually $228), and custom Enterprise pricing. Annual billing provides significant discounts (25% for Pro, 21% for Business).

Source
Okta: Does Okta offer a free trial?

Yes, Okta provides a 30-day free trial so customers can explore all product capabilities before committing to a paid plan.

Source
Smartsheet Construction: Does Smartsheet offer a free tier?

Smartsheet offers a limited free plan supporting one licensed user with 2 sheets and 500 MB storage, including grid, Gantt, card, and calendar views. A 30-day free trial is also available.

Source
Okta: How many pre-built integrations does Okta support?

Okta offers over 7,000 pre-built integrations with popular enterprise applications including Salesforce, Slack, Workday, Box, Confluence, and Zendesk.

Source
Smartsheet Construction: What platforms does Smartsheet support?

Smartsheet is a 100% SaaS web application compatible with Windows, Mac, and Linux browsers. Mobile apps are available for iOS (15+) and Android (10+), though mobile app has limitations for creating automated workflows and building filters.

Source
Okta: What security features does Okta provide for admins?

Okta provides multi-factor authentication, adaptive MFA, single logout, and identity threat detection and response. However, only 94% of Okta customers have MFA enabled for administrators.

Source
Smartsheet Construction: Does Smartsheet integrate with other tools?

Yes, Smartsheet has 175+ integrations including two-way connectors for Slack, Jira, Salesforce, Microsoft Teams, Power BI, Outlook, and more. Some integrations are included in Business plans while others are paid add-ons.

Source
Okta: Can Okta integrate with on-premises directories?

Yes, Okta's Universal Directory and lifecycle management support cloud and on-premises identity sources, including Active Directory and LDAP.

Source
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