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Software · head to head

Expensify vs HiBob

Expensify logo

Expensify

Software

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite
HiBob logo

HiBob

Software

Modern HR for modern businesses

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet; HiBob pricing not publicly displayed; requires contacting sales for custom quote
  • They diverge on capability: Expensify covers SmartScan receipts, HiBob covers Core HR.

Where they differ

Only the attributes on which Expensify and HiBob actually diverge.

Attributes where Expensify and HiBob differ
AttributeExpensifyHiBob
Starting price$5/monthOn request
Pricing modelUnknownsubscription
Founded20082015

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Only in HiBob

  • Core HR
  • Onboarding
  • Time Off Management
  • Performance Management
  • Compensation
  • People Analytics
  • Engagement
  • Google Workspace

Both cover

  • Slack
  • Microsoft Teams

What people use each for

The jobs each tool is most often brought in to do.

Expensify

  • Expense reportingnot HiBob
  • Receipt managementnot HiBob
  • Travel expensesnot HiBob
  • Corporate card managementnot HiBob
  • Reimbursementsnot HiBob

HiBob

  • Core HR system of record with automated workflowsnot Expensify
  • Performance management, learning and skills trackingnot Expensify
  • US and UK payroll, benefits and time trackingnot Expensify
  • Workforce planning and compensation review cyclesnot Expensify
  • Employee self-service for a distributed workforcenot Expensify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

HiBob

  • Pricing not publicly displayed; requires contacting sales for custom quote
  • Limited payroll functionality compared to dedicated payroll platforms
  • Smaller integration ecosystem compared to larger HR platforms

Pricing, plan by plan

Expensify

$5/month

No published plan breakdown. See the Expensify review.

HiBob

On request
  • Bob$undefined/month
    • Core HR
    • Onboarding
    • Time Off

Which should you pick?

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Choose HiBob if

  • You need core hr.
  • You work on Web, iOS, Android.
  • You also want onboarding.
HiBob review

Questions people ask

Is Expensify or HiBob better?
Neither clearly leads. Expensify starts at $5/month and HiBob at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Expensify or HiBob?
Expensify starts at $5/month and HiBob at On request.
Does Expensify or HiBob run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is Expensify best used for?
Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what HiBob is typically brought in for.
What can Expensify do that HiBob cannot?
Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. HiBob covers Core HR, Onboarding, Time Off Management, Performance Management. Both handle Slack, Microsoft Teams.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
HiBob: What modules does HiBob include?

HiBob includes Core HR, Time & Attendance, Performance & Goals, Compensation Management, Global Operations, and Analytics modules that can be selected based on organizational needs.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
HiBob: How is HiBob pricing calculated?

HiBob pricing is customized based on company size (1-49, 50-199, 200-999, or 1,000+ employees) and the specific modules selected. Pricing is on a per-employee basis.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
HiBob: Does HiBob offer a mobile app?

Yes, HiBob includes mobile app access as part of all plans, allowing employees to manage their HR tasks on the go.

Source
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Related pages

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