Softwr

Software · head to head

Breathe HR vs Expensify

Breathe HR logo

Breathe HR

Software

Simple HR software for SMEs

From
£13/month
Rated
-
Full reviewWebsite
Expensify logo

Expensify

Software

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Breathe HR pricing is banded by headcount, starting at £24 per month for 1 to 10 people, £44 per month for 11 to 20 and £99 per month for 21 to 50; Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet
  • They diverge on capability: Breathe HR covers Employee Database, Expensify covers SmartScan receipts.

Where they differ

Only the attributes on which Breathe HR and Expensify actually diverge.

Attributes where Breathe HR and Expensify differ
AttributeBreathe HRExpensify
Starting price£13/month$5/month
Pricing modelsubscriptionUnknown
Founded20122008

Identical on both: free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Breathe HR

  • Employee Database
  • Absence Management
  • Document Storage
  • HR Reporting
  • Performance Management
  • Training
  • Google Workspace
  • Microsoft 365

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Both cover

  • Slack
  • Xero
  • QuickBooks

What people use each for

The jobs each tool is most often brought in to do.

Breathe HR

  • Holiday, absence and sickness tracking for a UK small businessnot Expensify
  • Storing HR documents, contracts and e-signaturesnot Expensify
  • Performance reviews and onboarding workflows for small teamsnot Expensify

Expensify

  • Expense reportingnot Breathe HR
  • Receipt managementnot Breathe HR
  • Travel expensesnot Breathe HR
  • Corporate card managementnot Breathe HR
  • Reimbursementsnot Breathe HR

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Breathe HR

  • Pricing is banded by headcount, starting at £24 per month for 1 to 10 people, £44 per month for 11 to 20 and £99 per month for 21 to 50
  • Plans are capped by band up to 151 to 200 people, so it is not sold to organisations above that range on the published ladder
  • The free trial is 14 days
  • Health and safety, e-learning and other modules are sold as add-ons on top of the core HR plan
  • Pricing is quoted in pounds and the product is marketed to UK SMEs

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

Pricing, plan by plan

Breathe HR

£13/month
  • Core$13/month
    • Employee Database
    • Absence Management
    • Documents
  • People Management$18/month
    • All Core features
    • Performance
    • Goals

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Which should you pick?

Choose Breathe HR if

  • You need employee database.
  • You work on Web, Ios, Android.
  • You also want absence management.
Breathe HR review

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Questions people ask

Is Breathe HR or Expensify better?
Neither clearly leads. Breathe HR starts at £13/month and Expensify at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Breathe HR or Expensify?
Breathe HR starts at £13/month and Expensify at $5/month.
Does Breathe HR or Expensify run on more platforms?
Breathe HR runs on Web, Ios, Android. Expensify runs on Web, iOS, Android.
What is Breathe HR best used for?
Breathe HR is most often used for holiday, absence and sickness tracking for a uk small business, storing hr documents, contracts and e-signatures, performance reviews and onboarding workflows for small teams. Of those, holiday, absence and sickness tracking for a uk small business and storing hr documents, contracts and e-signatures are not what Expensify is typically brought in for.
What can Breathe HR do that Expensify cannot?
Breathe HR covers Employee Database, Absence Management, Document Storage, HR Reporting. Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Both handle Slack, Xero, QuickBooks.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Breathe HR

More on Expensify

Keep looking

Other head to heads