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Software · head to head

Bitwarden vs ProofHub

Bitwarden logo

Bitwarden

Software

Open source password management for everyone

From
Free
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Software

All-in-one project management and team collaboration

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Bitwarden has a free tier, so it costs nothing to try first.
  • Each has a real cost: Bitwarden the integrated TOTP authenticator, encrypted file attachments, vault health reports and Emergency Access are all withheld from the free plan and need Premium at $1.65 per month; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: Bitwarden covers Unlimited password storage, ProofHub covers Tasks.

Where they differ

Only the attributes on which Bitwarden and ProofHub actually diverge.

Attributes where Bitwarden and ProofHub differ
AttributeBitwardenProofHub
Starting priceFreeOn request
Free tierYesNo
PlatformsWindows, Macos, Linux, Ios, Android, Web, CliWeb, Ios, Android
Founded20162011

Identical on both: pricing model (subscription), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bitwarden

  • Unlimited password storage
  • Cross-platform sync
  • Secure password sharing
  • Password generator
  • Two-factor authentication
  • Encrypted file attachments
  • Vault health reports
  • Emergency access

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Slack
  • Google Drive
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

Bitwarden

  • Personal password managementnot ProofHub
  • Team credential sharingnot ProofHub
  • Enterprise securitynot ProofHub
  • Compliance requirementsnot ProofHub
  • Developer secrets managementnot ProofHub

ProofHub

  • Project management with unlimited users on a flat monthly feenot Bitwarden
  • Proofing and reviewing files alongside task and discussion trackingnot Bitwarden

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bitwarden

  • The integrated TOTP authenticator, encrypted file attachments, vault health reports and Emergency Access are all withheld from the free plan and need Premium at $1.65 per month
  • Free accounts can share vault items with one other Bitwarden user and no more
  • File storage is capped at 5 GB on Premium and 5 GB personal plus 5 GB family on the Families plan
  • Two-step login accepts up to 10 hardware security keys per account
  • The Families plan is capped at 6 people, so a seventh member means moving to a Teams subscription at $4 per user per month

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Bitwarden

Free
  • FreeFree
    • Unlimited passwords
    • 2 users (organizations)
    • Sync all devices
  • Teams$3/month
    • Everything in Free
    • Unlimited users
    • Shared collections
  • Enterprise$6/month
    • Everything in Teams
    • SSO integration
    • Enterprise policies

ProofHub

On request
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • Core features
  • Ultimate Control$89/month
    • Unlimited projects
    • Advanced features
    • White labeling

Which should you pick?

Choose Bitwarden if

  • You need unlimited password storage.
  • You want to start without paying.
  • You work on Windows, Macos, Linux, Ios, Android, Web, Cli.
  • You also want cross-platform sync.
Bitwarden review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is Bitwarden or ProofHub better?
Neither clearly leads. Bitwarden starts at Free and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bitwarden or ProofHub?
Bitwarden has a free tier; the other does not. Paid plans start at Free for Bitwarden and On request for ProofHub.
Does Bitwarden or ProofHub run on more platforms?
Bitwarden runs on Windows, Macos, Linux, Ios, Android, Web, Cli. ProofHub runs on Web, Ios, Android.
Can I use Bitwarden for free?
Yes. Bitwarden has a free tier, so you can try it without paying. ProofHub starts at On request.
What is Bitwarden best used for?
Bitwarden is most often used for personal password management, team credential sharing, enterprise security, compliance requirements. Of those, personal password management and team credential sharing are not what ProofHub is typically brought in for.
What can Bitwarden do that ProofHub cannot?
Bitwarden covers Unlimited password storage, Cross-platform sync, Secure password sharing, Password generator. ProofHub covers Tasks, Discussions, Proofing, Time tracking.
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