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Software · head to head

Bitwarden vs Podio

Bitwarden logo

Bitwarden

Software

Open source password management for everyone

From
Free
Rated
-
Full reviewWebsite
Podio logo

Podio

Software

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Bitwarden has a free tier, so it costs nothing to try first.
  • Each has a real cost: Bitwarden the integrated TOTP authenticator, encrypted file attachments, vault health reports and Emergency Access are all withheld from the free plan and need Premium at $1.65 per month; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: Bitwarden covers Unlimited password storage, Podio covers Workspaces.

Where they differ

Only the attributes on which Bitwarden and Podio actually diverge.

Attributes where Bitwarden and Podio differ
AttributeBitwardenPodio
Starting priceFreeOn request
Pricing modelsubscriptionfreemium
Free tierYesNo
PlatformsWindows, Macos, Linux, Ios, Android, Web, CliWeb, Ios, Android
Founded20162009

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bitwarden

  • Unlimited password storage
  • Cross-platform sync
  • Secure password sharing
  • Password generator
  • Two-factor authentication
  • Encrypted file attachments
  • Vault health reports
  • Emergency access

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Slack
  • Google Drive
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

Bitwarden

  • Personal password managementnot Podio
  • Team credential sharingnot Podio
  • Enterprise securitynot Podio
  • Compliance requirementsnot Podio
  • Developer secrets managementnot Podio

Podio

  • Building custom workspaces and apps without codenot Bitwarden
  • Project and task management for a small teamnot Bitwarden
  • Client collaboration with external users on the paid plansnot Bitwarden
  • Simple workflow automation between appsnot Bitwarden

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bitwarden

  • The integrated TOTP authenticator, encrypted file attachments, vault health reports and Emergency Access are all withheld from the free plan and need Premium at $1.65 per month
  • Free accounts can share vault items with one other Bitwarden user and no more
  • File storage is capped at 5 GB on Premium and 5 GB personal plus 5 GB family on the Families plan
  • Two-step login accepts up to 10 hardware security keys per account
  • The Families plan is capped at 6 people, so a seventh member means moving to a Teams subscription at $4 per user per month

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

Bitwarden

Free
  • FreeFree
    • Unlimited passwords
    • 2 users (organizations)
    • Sync all devices
  • Teams$3/month
    • Everything in Free
    • Unlimited users
    • Shared collections
  • Enterprise$6/month
    • Everything in Teams
    • SSO integration
    • Enterprise policies

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Which should you pick?

Choose Bitwarden if

  • You need unlimited password storage.
  • You want to start without paying.
  • You work on Windows, Macos, Linux, Ios, Android, Web, Cli.
  • You also want cross-platform sync.
Bitwarden review

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is Bitwarden or Podio better?
Neither clearly leads. Bitwarden starts at Free and Podio at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bitwarden or Podio?
Bitwarden has a free tier; the other does not. Paid plans start at Free for Bitwarden and On request for Podio.
Does Bitwarden or Podio run on more platforms?
Bitwarden runs on Windows, Macos, Linux, Ios, Android, Web, Cli. Podio runs on Web, Ios, Android.
Can I use Bitwarden for free?
Yes. Bitwarden has a free tier, so you can try it without paying. Podio starts at On request.
What is Bitwarden best used for?
Bitwarden is most often used for personal password management, team credential sharing, enterprise security, compliance requirements. Of those, personal password management and team credential sharing are not what Podio is typically brought in for.
What can Bitwarden do that Podio cannot?
Bitwarden covers Unlimited password storage, Cross-platform sync, Secure password sharing, Password generator. Podio covers Workspaces, Apps, Workflows, Tasks.
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