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Productivity · head to head

Akiflow vs Epic Systems

Akiflow logo

Akiflow

Productivity

The ultimate time blocking platform

From
$19/month
Rated
-
Full reviewWebsite
Epic Systems logo

Epic Systems

Healthcare & Medical

Leading electronic health records system for healthcare organizations

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Akiflow no native data export feature - tasks cannot be exported to CSV, JSON, or other standard formats; Epic Systems no free version or trial; enterprise pricing only with custom negotiation required
  • They diverge on capability: Akiflow covers Universal inbox, Epic Systems covers Electronic Health Records.

Where they differ

Only the attributes on which Akiflow and Epic Systems actually diverge.

Attributes where Akiflow and Epic Systems differ
AttributeAkiflowEpic Systems
Starting price$19/monthOn request
Pricing modelUnknownquote
PlatformsWeb, macOS, Windows, iOS, AndroidWeb, Desktop, Mobile
CategoryProductivityHealthcare & Medical
Founded20201979

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Akiflow

  • Universal inbox
  • Time blocking
  • Command bar
  • Drag-and-drop scheduling
  • Recurring tasks
  • Google Calendar
  • Outlook
  • Todoist

Only in Epic Systems

  • Electronic Health Records
  • Revenue Cycle Management
  • Patient Portal
  • Clinical Decision Support
  • Population Health
  • Lab Systems
  • Imaging Systems
  • Pharmacy Systems

Both cover

  • Cloud deployment
  • Web support
  • Desktop support
  • Mobile support

What people use each for

The jobs each tool is most often brought in to do.

Akiflow

  • Productivitynot Epic Systems
  • Collaborationnot Epic Systems
  • Task managementnot Epic Systems
  • Organizationnot Epic Systems

Epic Systems

  • Patient Carenot Akiflow
  • Medical Recordsnot Akiflow
  • Practice Managementnot Akiflow
  • Telehealthnot Akiflow

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Akiflow

  • No native data export feature - tasks cannot be exported to CSV, JSON, or other standard formats
  • Mobile app integrations limited to 7 native apps compared to 30+ on desktop and web versions
  • Designed for individual users only with no team collaboration features or shared workspaces
  • No native project management capabilities to group related tasks or track project-level progress
  • Limited task-to-event conversion functionality restricting workflow flexibility

Epic Systems

  • No free version or trial; enterprise pricing only with custom negotiation required
  • Lengthy implementation timeline: 12-24 months for single hospitals, 3-5 years for multi-system rollouts
  • Customization and workflow adaptation requires extensive consulting services
  • Very high licensing costs ranging from 100,000 to 30 million USD depending on organization size

Pricing, plan by plan

Akiflow

$19/month
  • Pro$34/month
    • Universal task inbox from 30+ apps
    • Time blocking with calendar integration
    • Aki AI assistant
  • Pro Annual$19/month
    • Universal task inbox from 30+ apps
    • Time blocking with calendar integration
    • Aki AI assistant

Epic Systems

On request

No published plan breakdown. See the Epic Systems review.

Which should you pick?

Choose Akiflow if

  • You need universal inbox.
  • You work on Web, macOS, Windows, iOS, Android.
  • You also want time blocking.
Akiflow review

Choose Epic Systems if

  • You need electronic health records.
  • You work on Web, Desktop, Mobile.
  • You also want revenue cycle management.
Epic Systems review

Questions people ask

Is Akiflow or Epic Systems better?
Neither clearly leads. Akiflow starts at $19/month and Epic Systems at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Akiflow or Epic Systems?
Akiflow starts at $19/month and Epic Systems at On request.
Does Akiflow or Epic Systems run on more platforms?
Akiflow runs on Web, macOS, Windows, iOS, Android. Epic Systems runs on Web, Desktop, Mobile.
What is Akiflow best used for?
Akiflow is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Epic Systems is typically brought in for.
What can Akiflow do that Epic Systems cannot?
Akiflow covers Universal inbox, Time blocking, Command bar, Drag-and-drop scheduling. Epic Systems covers Electronic Health Records, Revenue Cycle Management, Patient Portal, Clinical Decision Support. Both handle Cloud deployment, Web support, Desktop support, Mobile support.

Answered from the vendors’ own pages

Akiflow: Does Akiflow offer a free trial?

Yes, Akiflow provides a 7-day free trial with full feature access and no credit card required initially, though credit card details are needed to start. You can extend the trial to 14 days by booking a 1:1 onboarding call with the team.

Source
Epic Systems: What is Epic's market position?

Epic holds 36 percent of the U.S. EHR market and manages over 280 million patient records across 1,200+ healthcare organizations. Among hospitals with over 300 beds, Epic has 52 percent market share, and 71 percent market share in major academic medical centers as of 2026.

Source
Akiflow: What apps does Akiflow integrate with?

Akiflow has native integrations with 18+ apps including Slack, Gmail, Notion, Asana, ClickUp, Zoom, Google Calendar, Trello, Todoist, Jira, GitHub, Microsoft Teams, and Outlook. It also connects with 9,000 additional apps through Zapier and IFTTT.

Source
Epic Systems: Is there a free trial or demo available?

Epic does not offer a free version or trial. The software is enterprise-only with custom pricing negotiated directly with organizations. Typical implementation timelines for single hospitals range from 12 to 24 months, and multi-hospital systems can take 3 to 5 years for phased rollouts.

Source
Akiflow: Can I use Akiflow offline?

The desktop app for Mac and Windows supports offline mode, allowing you to work without an internet connection and automatically syncing all changes once you reconnect.

Source
Epic Systems: How does Epic integrate with third-party systems?

Epic provides multiple integration pathways: FHIR R4 APIs, HL7 v2 messaging, CCDA document exchange, and proprietary APIs through Epic Showroom (formerly App Orchard). Over 1,000 certified apps are available in the marketplace, enabling real-time data synchronization and interoperability.

Source
Akiflow: Does Akiflow support team collaboration?

No, Akiflow is designed exclusively for individual power users. There are no team plans, no enterprise tier, and no freemium option. Users can share availability with others via email links but cannot collaborate directly within the app.

Source
Epic Systems: What is included in Epic's unified platform?

Epic provides a truly unified system spanning inpatient, outpatient, emergency department, surgical, pharmacy, laboratory, radiology, billing, and population health on a single database. It includes appointment scheduling, medical billing, clinical decision support, patient portal (MyChart), telehealth capabilities, and analytics.

Source
Akiflow: What devices can I use Akiflow on?

Akiflow is available on Web, Mac, Windows, iOS, and Android with real-time syncing across all platforms. Mobile apps provide task capture, schedule viewing, and Siri integration on iOS.

Source
Akiflow: How much does Akiflow cost?

Akiflow costs $34/month billed monthly or $19/month billed annually ($228/year). There is no free plan, only a 7-day trial. Students, researchers, and healthcare workers can apply for discounts.

Source
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