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Project Management · head to head

Podio vs Productive

Podio logo

Podio

Project Management

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite
Productive logo

Productive

Professional Services

Run projects, budgets and resources in one place

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Podio the free plan stops at 5 users and 100 items across the whole organisation; Productive essential plan is capped at 5 account-level custom fields and 1 CRM pipeline versus 15 fields and 3 pipelines on Professional

Where they differ

Only the attributes on which Podio and Productive actually diverge.

Attributes where Podio and Productive differ
AttributePodioProductive
Pricing modelfreemiumquote
PlatformsWeb, Ios, AndroidWeb
CategoryProject ManagementProfessional Services
Founded2009Unknown

Identical on both: starting price (On request), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Slack
  • Google Drive
  • Dropbox

Only in Productive

Nothing recorded that Podio does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Podio

  • Building custom workspaces and apps without codenot Productive
  • Project and task management for a small teamnot Productive
  • Client collaboration with external users on the paid plansnot Productive
  • Simple workflow automation between appsnot Productive

Productive

No use cases recorded yet. See the Productive review.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Productive

  • Essential plan is capped at 5 account-level custom fields and 1 CRM pipeline versus 15 fields and 3 pipelines on Professional
  • Ultimate tier for complex organizations is quote-only, listed as Let's talk with no published price

Pricing, plan by plan

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Productive

On request

No published plan breakdown. See the Productive review.

Which should you pick?

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Choose Productive if

Nothing in the data separates Productive from Podio on the points above - pick on price and on how each one feels to use.

Productive review

Questions people ask

Is Podio or Productive better?
Neither clearly leads. Podio starts at On request and Productive at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Podio or Productive?
Podio starts at On request and Productive at On request.
Does Podio or Productive run on more platforms?
Podio runs on Web, Ios, Android. Productive runs on Web.
What is Podio best used for?
Podio is most often used for building custom workspaces and apps without code, project and task management for a small team, client collaboration with external users on the paid plans, simple workflow automation between apps. Of those, building custom workspaces and apps without code and project and task management for a small team are not what Productive is typically brought in for.
What can Podio do that Productive cannot?
Podio covers Workspaces, Apps, Workflows, Tasks.
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Related pages

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