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Software · head to head

Paperpile vs Todoist

Paperpile logo

Paperpile

Software

Reference management essentials

From
On request
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Software

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Todoist has a free tier, so it costs nothing to try first.
  • Each has a real cost: Paperpile sign-up is Chrome-only: the pricing page states you can only sign up for Paperpile on Chrome; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl

Where they differ

Only the attributes on which Paperpile and Todoist actually diverge.

Attributes where Paperpile and Todoist differ
AttributePaperpileTodoist
Starting priceOn requestFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsWebWeb, iOS, Android, macOS, Windows
FoundedUnknown2007

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Paperpile

Nothing recorded that Todoist does not also cover.

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

What people use each for

The jobs each tool is most often brought in to do.

Paperpile

No use cases recorded yet. See the Paperpile review.

Todoist

  • Personal task managementnot Paperpile
  • Team project coordinationnot Paperpile
  • Goal trackingnot Paperpile
  • Habit buildingnot Paperpile
  • Daily planningnot Paperpile

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Paperpile

  • Sign-up is Chrome-only: the pricing page states you can only sign up for Paperpile on Chrome
  • All plans are billed annually with no monthly option, and multi-user licenses cannot mix Regular and Expert tiers

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Paperpile

On request

No published plan breakdown. See the Paperpile review.

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Paperpile if

Nothing in the data separates Paperpile from Todoist on the points above - pick on price and on how each one feels to use.

Paperpile review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is Paperpile or Todoist better?
Neither clearly leads. Paperpile starts at On request and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Paperpile or Todoist?
Todoist has a free tier; the other does not. Paid plans start at On request for Paperpile and Free for Todoist.
Does Paperpile or Todoist run on more platforms?
Paperpile runs on Web. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Todoist for free?
Yes. Todoist has a free tier, so you can try it without paying. Paperpile starts at On request.
What can Paperpile do that Todoist cannot?
Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters.

Answered from the vendors’ own pages

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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Related pages

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