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Software · head to head

Fathom vs OmniFocus 3

Fathom logo

Fathom

Software

Free AI meeting assistant

From
Free
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Only Fathom has a free tier, so it costs nothing to try first.
  • Each has a real cost: Fathom team plan requires minimum 2 users; cannot purchase single seat at team pricing; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • They diverge on capability: Fathom covers Auto-recording, OmniFocus 3 covers GTD-based task organization.

Where they differ

Only the attributes on which Fathom and OmniFocus 3 actually diverge.

Attributes where Fathom and OmniFocus 3 differ
AttributeFathomOmniFocus 3
Starting priceFree$39.99/year
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, Zoom, Google Meet, Microsoft TeamsMacOS, IOS, IPadOS, Web
Founded20201993

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fathom

  • Auto-recording
  • AI summaries
  • Transcription
  • Highlight clips
  • Zoom
  • Google Meet
  • HubSpot
  • Salesforce

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

Fathom

  • AI-powered meeting transcription and automatic note-taking for sales teams and professionalsnot OmniFocus 3
  • Meeting analysis with AI scorecards and action item generation that syncs to CRMsnot OmniFocus 3

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Fathom
  • Capturing tasks with contexts, defer dates and review cyclesnot Fathom
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Fathom

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fathom

  • Team plan requires minimum 2 users; cannot purchase single seat at team pricing
  • CRM field sync and deal view summaries available only on Business plan ($34/user/month) and above

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Fathom

Free

No published plan breakdown. See the Fathom review.

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Fathom if

  • You need auto-recording.
  • You want to start without paying.
  • You work on Web, Zoom, Google Meet, Microsoft Teams.
  • You also want ai summaries.
Fathom review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Fathom or OmniFocus 3 better?
Neither clearly leads. Fathom starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fathom or OmniFocus 3?
Fathom has a free tier; the other does not. Paid plans start at Free for Fathom and $39.99/year for OmniFocus 3.
Does Fathom or OmniFocus 3 run on more platforms?
Fathom runs on Web, Zoom, Google Meet, Microsoft Teams. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
Can I use Fathom for free?
Yes. Fathom has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
What is Fathom best used for?
Fathom is most often used for ai-powered meeting transcription and automatic note-taking for sales teams and professionals, meeting analysis with ai scorecards and action item generation that syncs to crms. Of those, ai-powered meeting transcription and automatic note-taking for sales teams and professionals and meeting analysis with ai scorecards and action item generation that syncs to crms are not what OmniFocus 3 is typically brought in for.
What can Fathom do that OmniFocus 3 cannot?
Fathom covers Auto-recording, AI summaries, Transcription, Highlight clips. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
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