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ERP & Business Operations · head to head

DEAR Systems vs Expensify

DEAR Systems logo

DEAR Systems

ERP & Business Operations

Cloud inventory management for growing businesses

From
$249/month
Rated
-
Full reviewWebsite
Expensify logo

Expensify

All industries

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: DEAR Systems dEAR Systems is sold as Cin7 Core and priced on the Cin7 pricing page; Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet
  • They diverge on capability: DEAR Systems covers Inventory control, Expensify covers SmartScan receipts.

Where they differ

Only the attributes on which DEAR Systems and Expensify actually diverge.

Attributes where DEAR Systems and Expensify differ
AttributeDEAR SystemsExpensify
Starting price$249/month$5/month
Pricing modelsubscriptionUnknown
PlatformsCloud, Web, MobileWeb, iOS, Android
CategoryERP & Business OperationsAll industries
Founded20122008

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in DEAR Systems

  • Inventory control
  • Purchase orders
  • Sales orders
  • Manufacturing
  • Accounting integration
  • Shopify
  • WooCommerce
  • Amazon

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Both cover

  • Xero
  • QuickBooks

What people use each for

The jobs each tool is most often brought in to do.

DEAR Systems

  • Inventory and order management for wholesale and e-commerce sellersnot Expensify
  • Manufacturing with bills of materials and material requirements planningnot Expensify
  • Syncing stock and orders with Xero or QuickBooks Onlinenot Expensify
  • Multi warehouse stock control across unlimited locationsnot Expensify

Expensify

  • Expense reportingnot DEAR Systems
  • Receipt managementnot DEAR Systems
  • Travel expensesnot DEAR Systems
  • Corporate card managementnot DEAR Systems
  • Reimbursementsnot DEAR Systems

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

DEAR Systems

  • DEAR Systems is sold as Cin7 Core and priced on the Cin7 pricing page
  • The $349 per month Standard plan caps sales orders at 6,000 per year, includes 5 users and 2 e-commerce integrations
  • Material requirements planning requires the Pro plan at $599 per month
  • Advanced warehouse management requires the Advanced plan at $1,199 per month
  • Additional users, extra integrations, API access, forecasting and advanced automations all cost extra and are priced by the sales team
  • The Omni enterprise plan is custom priced with no published rate

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

Pricing, plan by plan

DEAR Systems

$249/month
  • Standard$249/month
    • 5 users
    • Inventory management
    • Order management
  • Retailing$399/month
    • 10 users
    • POS integration
    • B2B portal

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Which should you pick?

Choose DEAR Systems if

  • You need inventory control.
  • You work on Cloud, Web, Mobile.
  • You also want purchase orders.
DEAR Systems review

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Questions people ask

Is DEAR Systems or Expensify better?
Neither clearly leads. DEAR Systems starts at $249/month and Expensify at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, DEAR Systems or Expensify?
DEAR Systems starts at $249/month and Expensify at $5/month.
Does DEAR Systems or Expensify run on more platforms?
DEAR Systems runs on Cloud, Web, Mobile. Expensify runs on Web, iOS, Android.
What is DEAR Systems best used for?
DEAR Systems is most often used for inventory and order management for wholesale and e-commerce sellers, manufacturing with bills of materials and material requirements planning, syncing stock and orders with xero or quickbooks online, multi warehouse stock control across unlimited locations. Of those, inventory and order management for wholesale and e-commerce sellers and manufacturing with bills of materials and material requirements planning are not what Expensify is typically brought in for.
What can DEAR Systems do that Expensify cannot?
DEAR Systems covers Inventory control, Purchase orders, Sales orders, Manufacturing. Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Both handle Xero, QuickBooks.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
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Related pages

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