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Food & Restaurant · head to head

Apicbase vs Deputy

Apicbase logo

Apicbase

Food & Restaurant

F&B management for multi-unit operations

From
$200/month
Rated
-
Full reviewWebsite
Deputy logo

Deputy

Food & Restaurant

Workforce management for restaurants

From
$3.5/user/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Apicbase the Growth plan starts from 5 outlets, so a single site or a pair of restaurants is below the entry point; Deputy a $30 monthly minimum applies to every plan, so a team of four on the $5 Lite plan pays for six
  • They diverge on capability: Apicbase covers Centralized recipes, Deputy covers AI scheduling.

Where they differ

Only the attributes on which Apicbase and Deputy actually diverge.

Attributes where Apicbase and Deputy differ
AttributeApicbaseDeputy
Starting price$200/month$3.5/user/month
Founded20172008

Identical on both: pricing model (subscription), free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Food & Restaurant).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Apicbase

  • Centralized recipes
  • Inventory management
  • Procurement
  • Food cost analytics
  • Menu engineering
  • HACCP
  • POS systems
  • Accounting software

Only in Deputy

  • AI scheduling
  • Time tracking
  • Demand forecasting
  • Compliance
  • Team communication
  • Performance tracking
  • Toast
  • Square

Both cover

  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Apicbase

  • Recipe and menu engineering with costed ingredientsnot Deputy
  • Food cost and margin tracking across outletsnot Deputy
  • Inventory and stock counts for multi-site restaurant groupsnot Deputy
  • Purchasing and supplier price managementnot Deputy
  • Allergen and nutrition data on menusnot Deputy

Deputy

  • Staff scheduling and shift management for hourly teamsnot Apicbase
  • Time clocking, timesheets and labour cost trackingnot Apicbase

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Apicbase

  • The Growth plan starts from 5 outlets, so a single site or a pair of restaurants is below the entry point
  • Priced per location, with the per-location fee falling only as outlet count rises
  • Monthly billing carries a 15 percent surcharge over annual
  • No prices are published for any tier

Deputy

  • A $30 monthly minimum applies to every plan, so a team of four on the $5 Lite plan pays for six
  • Auto scheduling, demand forecasting and labour optimisation all require a plan above Lite
  • SSO and custom access levels are Pro only at $9 per user per month
  • Payroll is an add on at $8 per user per month plus a $49 monthly base fee
  • Messaging and analytics are separately priced add ons at $1.95 and $1.50 per user per month

Pricing, plan by plan

Apicbase

$200/month
  • Standard$200/month
    • Recipe management
    • Inventory
  • EnterpriseFree
    • Custom pricing
    • Full features

Deputy

$3.5/user/month
  • Scheduling$3.5/user/month
    • Scheduling
    • Communication
  • Time & Attendance$3.5/user/month
    • Time clock
    • Timesheets
  • Premium$4.9/user/month
    • Full features
    • Reporting

Which should you pick?

Choose Apicbase if

  • You need centralized recipes.
  • You work on Web, Ios, Android.
  • You also want inventory management.
Apicbase review

Choose Deputy if

  • You need ai scheduling.
  • You work on Web, Ios, Android.
  • You also want time tracking.
Deputy review

Questions people ask

Is Apicbase or Deputy better?
Neither clearly leads. Apicbase starts at $200/month and Deputy at $3.5/user/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Apicbase or Deputy?
Apicbase starts at $200/month and Deputy at $3.5/user/month.
Does Apicbase or Deputy run on more platforms?
Both run on Web, Ios, Android, so platform support will not decide this one for you.
What is Apicbase best used for?
Apicbase is most often used for recipe and menu engineering with costed ingredients, food cost and margin tracking across outlets, inventory and stock counts for multi-site restaurant groups, purchasing and supplier price management. Of those, recipe and menu engineering with costed ingredients and food cost and margin tracking across outlets are not what Deputy is typically brought in for.
What can Apicbase do that Deputy cannot?
Apicbase covers Centralized recipes, Inventory management, Procurement, Food cost analytics. Deputy covers AI scheduling, Time tracking, Demand forecasting, Compliance. Both handle Web support, Ios support, Android support.
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