Softwr

Scheduling · head to head

Cal.com vs Vagaro

Cal.com logo

Cal.com

Scheduling

Scheduling infrastructure for everyone

From
Free
Rated
-
Full reviewWebsite
Vagaro logo

Vagaro

Scheduling

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite

The short version

  • Only Cal.com has a free tier, so it costs nothing to try first.
  • Each has a real cost: Cal.com free plan limited to single user only; Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • They diverge on capability: Cal.com covers Custom booking pages, Vagaro covers Online appointment booking.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Cal.com and Vagaro actually diverge.

Attributes where Cal.com and Vagaro differ
AttributeCal.comVagaro
Starting priceFree$25/month
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWeb, Mobile app, Browser extensionWeb, Ios, Android, Api
Founded20212009

Identical on both: user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Cal.com

  • Custom booking pages
  • Team scheduling
  • Collective scheduling
  • Routing forms
  • Webhooks
  • Outlook
  • Zoom
  • Google Meet

Only in Vagaro

  • Online appointment booking
  • Client management
  • Point of sale
  • Inventory tracking
  • Marketing automation
  • Payroll management
  • Mobile app
  • Reporting & analytics

Both cover

  • Google Calendar
  • Stripe

What people use each for

The jobs each tool is most often brought in to do.

Cal.com

  • Schedule meetings and manage availabilitynot Vagaro
  • Accept payments via Stripe and PayPalnot Vagaro
  • Integrate with Salesforce and HubSpotnot Vagaro

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot Cal.com
  • Selling services and retail products with integrated card paymentsnot Cal.com
  • Marketing to clients by email and text and offering a branded booking appnot Cal.com

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Cal.com

  • Free plan limited to single user only
  • Free plan restricted to 1 user account
  • Teams plan requires yearly billing at $12/user/month
  • Organizations plan requires yearly billing at $28/user/month
  • Free plan lacks team collaboration features

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Pricing, plan by plan

Cal.com

Free
  • FreeFree
    • Unlimited event types
    • Calendar syncing
    • Workflow automation
  • Teams$16/month
    • Round-robin scheduling
    • Shared availability
    • Team workflows
  • Organizations$37/month
    • Organization-wide admin controls
    • Centralized management
  • Enterprise$null/month
    • Priority support
    • Dedicated database
    • Higher SLAs

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Which should you pick?

Choose Cal.com if

  • You need custom booking pages.
  • You want to start without paying.
  • You work on Web, Mobile app, Browser extension.
  • You also want team scheduling.
Cal.com review

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want client management.
Vagaro review

Questions people ask

Is Cal.com or Vagaro better?
Neither clearly leads. Cal.com starts at Free and Vagaro at $25/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Cal.com or Vagaro?
Cal.com has a free tier; the other does not. Paid plans start at Free for Cal.com and $25/month for Vagaro.
Does Cal.com or Vagaro run on more platforms?
Cal.com runs on Web, Mobile app, Browser extension. Vagaro runs on Web, Ios, Android, Api.
Can I use Cal.com for free?
Yes. Cal.com has a free tier, so you can try it without paying. Vagaro starts at $25/month.
What is Cal.com best used for?
Cal.com is most often used for schedule meetings and manage availability, accept payments via stripe and paypal, integrate with salesforce and hubspot. Of those, schedule meetings and manage availability and accept payments via stripe and paypal are not what Vagaro is typically brought in for.
What can Cal.com do that Vagaro cannot?
Cal.com covers Custom booking pages, Team scheduling, Collective scheduling, Routing forms. Vagaro covers Online appointment booking, Client management, Point of sale, Inventory tracking. Both handle Google Calendar, Stripe.

Answered from the vendors’ own pages

Cal.com: Does Cal.com have a free version?

Yes, Cal.com's free plan includes unlimited event types, calendar syncing, workflow automation, Stripe payments, and Cal Video at no cost, positioning it as one of the most fully featured free scheduling tools available.

Source
Vagaro: What is the base monthly cost for the Vagaro platform?

The base plan starts at 23.99 dollars per month with an additional 10 dollars per calendar up to 7 calendars. For 7 or more calendars, the cost is 83.99 dollars per month.

Source
Cal.com: What is the difference between Teams and Organizations pricing?

Teams plan costs $16/user/month and is designed for small businesses with round-robin scheduling and shared availability. Organizations plan costs $37/user/month and adds organization-wide admin controls and centralized management for larger companies.

Source
Vagaro: What payment processing rates apply?

Payment processing rates are as low as 2.2 percent, with a promotional offer showing the base plan at 23.99 dollars per month.

Source
Cal.com: Is there a limit on the number of team members?

The free plan and Teams plan do not specify member limits in the documented pricing. Organizations plan is designed to scale for larger deployments.

Source
Vagaro: Does the platform require a long-term contract?

No, there are no long-term contracts required. Users can choose to add premium features as needed without commitment.

Source
Cal.com: How much does the Enterprise plan cost?

Enterprise plan pricing is custom. Cal.com requires contacting their sales team to obtain a quote based on specific needs and SLA requirements.

Source
Vagaro: Is there a free trial available?

Yes, Vagaro offers a free trial with no payment required upfront.

Source
Vagaro: What is included in the base plan?

The base plan includes data migration from other platforms, customizable scheduling with waitlist and resource management, free marketplace listing with unlimited deals and bookings, automated appointment notifications, online booking across multiple platforms, business and employee widgets, advanced reporting, loyalty program management, 1,000 free email messages per month, invoicing, memberships, packages, gift certificates, and around-the-clock support with complimentary training.

Source
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