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QuickBooks vs Sage X3

QuickBooks logo

QuickBooks

Software

Smart, simple online accounting software for small business

From
$30/month
Rated
-
Full reviewWebsite
Sage X3 logo

Sage X3

Software

Enterprise management for mid-size businesses worldwide

From
$1500/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: QuickBooks chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count; Sage X3 listed on G-Cloud 14 by reseller X3 Consulting Ltd at £43.50 to £1,625.00 per user per year
  • They diverge on capability: QuickBooks covers Income & expense tracking, Sage X3 covers Financial management.

Where they differ

Only the attributes on which QuickBooks and Sage X3 actually diverge.

Attributes where QuickBooks and Sage X3 differ
AttributeQuickBooksSage X3
Starting price$30/month$1500/month
PlatformsWeb, Ios, Android, ApiCloud, Windows, Web
Founded19831981

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in QuickBooks

  • Income & expense tracking
  • Invoicing
  • Payment processing
  • Financial reporting
  • Tax preparation
  • Bank reconciliation
  • Bill management
  • Mobile apps

Only in Sage X3

  • Financial management
  • Supply chain management
  • Manufacturing
  • Project management
  • CRM integration
  • Salesforce
  • Microsoft 365
  • Power BI

What people use each for

The jobs each tool is most often brought in to do.

QuickBooks

  • Bookkeepingnot Sage X3
  • Invoicingnot Sage X3
  • Expense trackingnot Sage X3
  • Financial reportingnot Sage X3
  • Tax preparationnot Sage X3

Sage X3

  • Multi-site operationsnot QuickBooks
  • International businessnot QuickBooks
  • Process manufacturingnot QuickBooks
  • Distribution managementnot QuickBooks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

QuickBooks

  • Chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
  • Even the top Advanced tier caps bulk invoice uploads at 1,000 transaction lines per batch
  • Payroll is a separate paid add-on billed per employee per month (USD 6 to 10 depending on plan) on top of the base subscription

Sage X3

  • Listed on G-Cloud 14 by reseller X3 Consulting Ltd at £43.50 to £1,625.00 per user per year

Pricing, plan by plan

QuickBooks

$30/month
  • Simple Start$30/month
    • Income & expense tracking
    • Invoice & payments
    • Tax deductions
  • Essentials$60/month
    • Everything in Simple Start
    • Bill management
    • Time tracking
  • Plus$90/month
    • Everything in Essentials
    • Inventory tracking
    • Project profitability
  • Advanced$200/month
    • Everything in Plus
    • Dedicated account team
    • 25 users

Sage X3

$1500/month
  • Standard$1500/month
    • Core ERP functionality
    • Financial management
    • Inventory management
  • Enterprise$3000/month
    • Multi-company support
    • Advanced manufacturing
    • Business intelligence

Which should you pick?

Choose QuickBooks if

  • You need income & expense tracking.
  • You work on Web, Ios, Android, Api.
  • You also want invoicing.
QuickBooks review

Choose Sage X3 if

  • You need financial management.
  • You work on Cloud, Windows, Web.
  • You also want supply chain management.
Sage X3 review

Questions people ask

Is QuickBooks or Sage X3 better?
Neither clearly leads. QuickBooks starts at $30/month and Sage X3 at $1500/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, QuickBooks or Sage X3?
QuickBooks starts at $30/month and Sage X3 at $1500/month.
Does QuickBooks or Sage X3 run on more platforms?
QuickBooks runs on Web, Ios, Android, Api. Sage X3 runs on Cloud, Windows, Web.
What is QuickBooks best used for?
QuickBooks is most often used for bookkeeping, invoicing, expense tracking, financial reporting. Of those, bookkeeping and invoicing are not what Sage X3 is typically brought in for.
What can QuickBooks do that Sage X3 cannot?
QuickBooks covers Income & expense tracking, Invoicing, Payment processing, Financial reporting. Sage X3 covers Financial management, Supply chain management, Manufacturing, Project management.
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