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Software · head to head

Notion vs Sanity

Notion logo

Notion

Software

All-in-one workspace for notes, tasks, wikis, and databases

From
Free
Rated
-
Full reviewWebsite
Sanity logo

Sanity

Software

Headless CMS with real-time collaborative editing and structured content APIs

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Notion free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage; Sanity free plan limited to 10,000 documents and 100GB assets
  • They diverge on capability: Notion covers Rich text editing with blocks, Sanity covers Content API.

Where they differ

Only the attributes on which Notion and Sanity actually diverge.

Attributes where Notion and Sanity differ
AttributeNotionSanity
Pricing modelUnknownsubscription
PlatformsWeb, iOS, AndroidWeb
Founded20162011

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Notion

  • Rich text editing with blocks
  • Customizable databases
  • Kanban boards and calendars
  • Real-time collaboration
  • Template library
  • File attachments
  • Web clipper
  • API access

Only in Sanity

  • Content API
  • Collaborative editing
  • Structured content
  • Webhooks
  • Third-party services
  • GROQ query language
  • Cloud support
  • JavaScript SDK support

What people use each for

The jobs each tool is most often brought in to do.

Notion

  • Project managementnot Sanity
  • Knowledge base creationnot Sanity
  • Note-taking and documentationnot Sanity
  • Team collaborationnot Sanity
  • Content planningnot Sanity

Sanity

  • Headless CMS for structured content managementnot Notion
  • Collaborative content editing with real-time multiplayer supportnot Notion
  • API-driven content delivery with GROQ query languagenot Notion

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Notion

  • Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • Free tier only includes trial AI capabilities; full Notion AI requires paid plan
  • Page history limited to 7 days on free plan
  • Per-member pricing increases costs for teams compared to flat-rate competitors
  • Limited automation capabilities compared to dedicated workflow platforms

Sanity

  • Free plan limited to 10,000 documents and 100GB assets
  • Free plan supports only public datasets
  • Growth plan capped at 50 seats maximum
  • Private datasets, scheduled drafts, and comments/tasks require paid plans
  • Annual billing unavailable for Growth plan; Enterprise-only

Pricing, plan by plan

Notion

Free
  • FreeFree
    • 1000 block limit (2+ members)
    • 7-day page history
    • 5MB file upload cap
  • Plus$10/month
    • Unlimited blocks
    • 30-day page history
    • Unlimited file uploads
  • Business$20/month
    • All Plus features
    • Notion Agent
    • AI Meeting Notes
  • Enterprise$null/custom
    • All Business features
    • Advanced controls
    • Audit logs

Sanity

Free

No published plan breakdown. See the Sanity review.

Which should you pick?

Choose Notion if

  • You need rich text editing with blocks.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want customizable databases.
Notion review

Choose Sanity if

  • You need content api.
  • You want to start without paying.
  • You also want collaborative editing.
Sanity review

Questions people ask

Is Notion or Sanity better?
Neither clearly leads. Notion starts at Free and Sanity at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Notion or Sanity?
Notion starts at Free and Sanity at Free.
Does Notion or Sanity run on more platforms?
Notion runs on Web, iOS, Android. Sanity runs on Web.
Can I use Notion for free?
Both have a free tier, so you can try either at no cost before committing.
What is Notion best used for?
Notion is most often used for project management, knowledge base creation, note-taking and documentation, team collaboration. Of those, project management and knowledge base creation are not what Sanity is typically brought in for.
What can Notion do that Sanity cannot?
Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Real-time collaboration. Sanity covers Content API, Collaborative editing, Structured content, Webhooks.

Answered from the vendors’ own pages

Notion: What are Notion's pricing tiers?

Notion offers four plans: Free ($0/member/month), Plus ($10/member/month), Business ($20/member/month recommended), and Enterprise (custom pricing). All paid plans include Notion AI and identical features with no per-feature charges.

Source
Notion: What is included in Notion's free plan?

The free plan includes databases with limited collaborative blocks, trial AI capabilities, basic forms, basic sites, Notion Calendar, and file uploads. For workspaces with 2+ members, there is a 1,000-block limit.

Source
Notion: How much does Notion AI cost?

Notion AI is included with Plus ($10/mo), Business ($20/mo), and Enterprise plans. Free and Plus plans include limited AI trial capabilities. Custom Agents cost $10 per 1,000 monthly credits after free trial.

Source
Notion: Can guests access Notion workspaces without payment?

Yes. Guests are free of charge on all plans including the free tier. Free tier allows 10 guests; paid plans include unlimited guests. Guests can only access individual pages they are invited to.

Source
Notion: Does Notion integrate with other apps?

Yes. Notion integrates with 100+ third-party apps including Slack, Google Drive, GitHub, Google Calendar, Trello, Jira, Zapier, and many others. Native integrations are available plus additional connections via Zapier.

Source
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