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Software · head to head

Whimsical vs Asana

Whimsical logo

Whimsical

Software

Where great ideas take shape

From
Free
Rated
-
Full reviewWebsite
Asana logo

Asana

Software

Manage your team's work, projects, & tasks online

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Whimsical the free plan is capped at 3 team boards, 3 teams and 10 guest seats; Asana the free Personal tier is capped at 2 users, so it does not cover a small team
  • They diverge on capability: Whimsical covers Flowcharts, Asana covers Multiple project views.

Where they differ

Only the attributes on which Whimsical and Asana actually diverge.

Attributes where Whimsical and Asana differ
AttributeWhimsicalAsana
Pricing modelsubscriptionUnknown
PlatformsWebWeb, iOS, Android
Founded20172008

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Whimsical

  • Flowcharts
  • Wireframes
  • Mind maps
  • Sticky notes
  • Docs
  • Real-time collaboration
  • Templates
  • Keyboard shortcuts

Only in Asana

  • Multiple project views
  • Task dependencies
  • Milestones
  • Portfolios
  • Goals & OKRs
  • Workflow automation
  • Resource management
  • Reporting dashboards

Both cover

  • Slack
  • SOC2
  • GDPR

What people use each for

The jobs each tool is most often brought in to do.

Whimsical

  • Product planningnot Asana
  • UI/UX designnot Asana
  • Brainstormingnot Asana
  • Process documentationnot Asana
  • Project visualizationnot Asana

Asana

  • Project planning & trackingnot Whimsical
  • Campaign managementnot Whimsical
  • Product launchesnot Whimsical
  • Event planningnot Whimsical
  • Agile & Scrum managementnot Whimsical

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Whimsical

  • The free plan is capped at 3 team boards, 3 teams and 10 guest seats
  • File uploads are limited to 5MB per file and 1GB in total on the free plan
  • Version history on the free plan goes back 7 days
  • Voting, the timer, private teams, the GitHub integration, password-protected files and watermark removal all need Pro at $10 per editor per month
  • SSO and SAML are Business tier only at $20 per editor per month

Asana

  • The free Personal tier is capped at 2 users, so it does not cover a small team
  • Timeline and Gantt views, reporting dashboards and time tracking all require Starter at $10.99 per user per month
  • Portfolios, goals, workload management and approvals need Advanced at $24.99 per user per month
  • Salesforce, Tableau and Power BI integrations are Advanced or above
  • Monthly billing costs more, at $13.49 and $30.49 against the annual rates

Pricing, plan by plan

Whimsical

Free
  • StarterFree
    • Up to 4 boards
    • Unlimited viewers
    • 7-day version history
  • Pro$10/month
    • Unlimited boards
    • Unlimited version history
    • Advanced permissions
  • Org$20/month
    • Everything in Pro
    • SSO
    • User management

Asana

Free

No published plan breakdown. See the Asana review.

Which should you pick?

Choose Whimsical if

  • You need flowcharts.
  • You want to start without paying.
  • You also want wireframes.
Whimsical review

Choose Asana if

  • You need multiple project views.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want task dependencies.
Asana review

Questions people ask

Is Whimsical or Asana better?
Neither clearly leads. Whimsical starts at Free and Asana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Whimsical or Asana?
Whimsical starts at Free and Asana at Free.
Does Whimsical or Asana run on more platforms?
Whimsical runs on Web. Asana runs on Web, iOS, Android.
Can I use Whimsical for free?
Both have a free tier, so you can try either at no cost before committing.
What is Whimsical best used for?
Whimsical is most often used for product planning, ui/ux design, brainstorming, process documentation. Of those, product planning and ui/ux design are not what Asana is typically brought in for.
What can Whimsical do that Asana cannot?
Whimsical covers Flowcharts, Wireframes, Mind maps, Sticky notes. Asana covers Multiple project views, Task dependencies, Milestones, Portfolios. Both handle Slack, SOC2, GDPR.

Answered from the vendors’ own pages

Asana: Does Asana have a free tier?

Yes. Asana offers a free Personal plan for up to 2 users, plus free trial access to paid plans.

Source
Asana: What is the starting price for Asana paid plans?

Asana Starter plan begins at $10.99 per user per month when billed annually, or $13.49 per user when billed monthly.

Source
Asana: Does Asana integrate with other work tools?

Yes. Asana offers 200+ integrations including Slack, Google Workspace, Microsoft Teams, Salesforce, Jira, and Zoom.

Source
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Related pages

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