Softwr

Software · head to head

ClickUp vs Fireflies.ai

ClickUp logo

ClickUp

Software

One app to replace them all

From
Free
Rated
-
Full reviewWebsite
Fireflies.ai logo

Fireflies.ai

Software

AI note-taking for teams

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: ClickUp the free plan is capped at 60MB of storage, 5 spaces, 1 form and 3 whiteboards, so the limits are structural rather than just a seat count; Fireflies.ai video recording limits by tier: Free tier has 2 hours, Pro tier 2 hours, Business tier 3 hours, Enterprise tier 4 hours
  • They diverge on capability: ClickUp covers Multiple view types, Fireflies.ai covers Automatic transcription.

Where they differ

Only the attributes on which ClickUp and Fireflies.ai actually diverge.

Attributes where ClickUp and Fireflies.ai differ
AttributeClickUpFireflies.ai
Pricing modelUnknownfreemium
PlatformsWeb, iOS, Android, macOS, WindowsWeb, iOS, Android, Desktop, Chrome extension
Founded20172018

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in ClickUp

  • Multiple view types
  • Custom fields
  • Automation
  • Time tracking
  • Goal tracking
  • Document collaboration
  • Whiteboards
  • Mind maps

Only in Fireflies.ai

  • Automatic transcription
  • Meeting summaries
  • Action item extraction
  • Speaker identification
  • Search functionality
  • Team sharing
  • Integration APIs
  • Microsoft Teams

Both cover

  • Slack
  • Zoom
  • HubSpot
  • SOC2

What people use each for

The jobs each tool is most often brought in to do.

ClickUp

  • Project managementnot Fireflies.ai
  • Software developmentnot Fireflies.ai
  • Marketing campaignsnot Fireflies.ai
  • Product roadmapsnot Fireflies.ai
  • Client managementnot Fireflies.ai

Fireflies.ai

  • Meeting transcription and note-taking across teamsnot ClickUp
  • AI-powered meeting summaries in 100+ languagesnot ClickUp
  • Unlimited transcription and AI summaries on paid tiersnot ClickUp

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

ClickUp

  • The free plan is capped at 60MB of storage, 5 spaces, 1 form and 3 whiteboards, so the limits are structural rather than just a seat count
  • Gantt charts, time tracking and goals require Unlimited at $7 per user per month billed yearly
  • Automations are rationed by tier, at 5,000 a month on Business and 250,000 on Enterprise
  • SAML SSO, custom roles and HIPAA compliance are Enterprise only
  • AI is charged separately, at $9 per user per month for Brain and $28 for Everything AI
  • Monthly billing is substantially dearer, at $10 and $19 against the yearly rates

Fireflies.ai

  • Video recording limits by tier: Free tier has 2 hours, Pro tier 2 hours, Business tier 3 hours, Enterprise tier 4 hours
  • Storage quotas on Free and Pro tiers: Free tier limited to 400 minutes per team, Pro tier limited to 8,000 minutes per seat
  • AI credits allocation varies by tier, with lower tiers receiving limited credits for advanced AI features

Pricing, plan by plan

ClickUp

Free
  • FreeFree
    • Unlimited tasks
    • 60 MB storage
    • Collaborative docs
  • Unlimited$7/user/month
    • Unlimited storage
    • All views
    • Time tracking
  • Business$12/user/month
    • Sprint reporting
    • Private docs
    • All Unlimited features
  • Business Plus$null/custom
    • Advanced features

Fireflies.ai

Free

No published plan breakdown. See the Fireflies.ai review.

Which should you pick?

Choose ClickUp if

  • You need multiple view types.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want custom fields.
ClickUp review

Choose Fireflies.ai if

  • You need automatic transcription.
  • You want to start without paying.
  • You work on Web, iOS, Android, Desktop, Chrome extension.
  • You also want meeting summaries.
Fireflies.ai review

Questions people ask

Is ClickUp or Fireflies.ai better?
Neither clearly leads. ClickUp starts at Free and Fireflies.ai at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, ClickUp or Fireflies.ai?
ClickUp starts at Free and Fireflies.ai at Free.
Does ClickUp or Fireflies.ai run on more platforms?
ClickUp runs on Web, iOS, Android, macOS, Windows. Fireflies.ai runs on Web, iOS, Android, Desktop, Chrome extension.
Can I use ClickUp for free?
Both have a free tier, so you can try either at no cost before committing.
What is ClickUp best used for?
ClickUp is most often used for project management, software development, marketing campaigns, product roadmaps. Of those, project management and software development are not what Fireflies.ai is typically brought in for.
What can ClickUp do that Fireflies.ai cannot?
ClickUp covers Multiple view types, Custom fields, Automation, Time tracking. Fireflies.ai covers Automatic transcription, Meeting summaries, Action item extraction, Speaker identification. Both handle Slack, Zoom, HubSpot, SOC2.

Answered from the vendors’ own pages

ClickUp: How many views does ClickUp support?

ClickUp includes List, Table, Board, Calendar, Gantt, and Inbox views, plus Whiteboards for collaboration and multiple specialized views for different workflows.

Source
ClickUp: What is ClickUp Brain?

ClickUp Brain is the AI feature providing workspace Q&A, task summaries, and AI-powered automation available as an add-on at $9 or $28/user/month depending on usage.

Source
ClickUp: How long does it take to set up ClickUp?

Initial setup typically takes 2-4 weeks depending on team size and complexity needs, which is longer than Monday.com (1-2 days) but necessary for ClickUp's flexibility.

Source
ClickUp: Does ClickUp have built-in time tracking?

Yes, time tracking is included in the first paid plan (Unlimited) at $7/user/month, allowing teams to track project hours without additional tools.

Source
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