All industries · head to head
Todoist vs Airtable
Airtable
All industries
Create apps that perfectly fit your team's needs
- From
- Free
- Rated
- -
The short version
- Each has a real cost: Todoist no built-in time tracking for tasks; requires third-party integration like Toggl; Airtable hitting a plan limit blocks adding records or attachments entirely until you upgrade, rather than degrading gracefully
- They diverge on capability: Todoist covers Natural language input, Airtable covers Spreadsheet-database hybrid.
Where they differ
Only the attributes on which Todoist and Airtable actually diverge.
Identical on both: starting price (Free), pricing model (Unknown), free tier (Yes), user rating (Not yet rated), category (All industries).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Todoist
- Natural language input
- Recurring tasks
- Projects and sub-tasks
- Labels and filters
- Priority levels
- Productivity tracking
- Templates
- Notifications
Only in Airtable
- Spreadsheet-database hybrid
- Custom views
- Automation
- Forms
- Integrations
- Mobile apps
- Real-time collaboration
- API access
Both cover
- Slack
- Gmail
- Outlook
- Dropbox
What people use each for
The jobs each tool is most often brought in to do.
Todoist
- Personal task managementnot Airtable
- Team project coordinationnot Airtable
- Goal trackingnot Airtable
- Habit buildingnot Airtable
- Daily planningnot Airtable
Airtable
- Structured team databases with grid, calendar and kanban viewsnot Todoist
- Lightweight internal tools built on shared recordsnot Todoist
- Automations between Airtable and other systemsnot Todoist
- Sharing read-only views with collaborators, who are not chargednot Todoist
- Collecting submissions through forms without paying for a seatnot Todoist
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Todoist
- No built-in time tracking for tasks; requires third-party integration like Toggl
- Free plan limited to 5 personal projects only
- No Gantt charts, resource allocation, or advanced project management features for large enterprises
- Phone support not available; email and help center only
- Calendar view and advanced filtering only available on paid plans
Airtable
- Hitting a plan limit blocks adding records or attachments entirely until you upgrade, rather than degrading gracefully
- Team is $20 per user per month and Business $45, both at the annual rate
- Automation and API usage are capped by plan
- Enterprise Scale pricing is not published
Pricing, plan by plan
Todoist
Free- BeginnerFree
- 5 personal projects
- Smart Quick Add
- Task reminders
- Pro$5/month
- 300 personal projects
- Calendar layout
- Custom task reminders
- Business$8/month
- Everything in Pro
- Shared team workspace
- Up to 500 team projects
Airtable
Free- FreeFree
- Unlimited bases
- 1,000 records per base
- Up to 5 editors
- Team$20/month per editor annual
- 50,000 records per base
- Unlimited automations
- API access
- Business$45/month per editor annual
- 125,000 records per base
- Advanced permissions
- Priority support
- Enterprise Scale$null/custom
- 500,000+ records per base
- Custom SLA
- Dedicated support
Which should you pick?
Choose Todoist if
- You need natural language input.
- You want to start without paying.
- You work on Web, iOS, Android, macOS, Windows.
- You also want recurring tasks.
Choose Airtable if
- You need spreadsheet-database hybrid.
- You want to start without paying.
- You work on Web, iOS, Android, Desktop.
- You also want custom views.
Questions people ask
- Is Todoist or Airtable better?
- Neither clearly leads. Todoist starts at Free and Airtable at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Todoist or Airtable?
- Todoist starts at Free and Airtable at Free.
- Does Todoist or Airtable run on more platforms?
- Todoist runs on Web, iOS, Android, macOS, Windows. Airtable runs on Web, iOS, Android, Desktop.
- Can I use Todoist for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Todoist best used for?
- Todoist is most often used for personal task management, team project coordination, goal tracking, habit building. Of those, personal task management and team project coordination are not what Airtable is typically brought in for.
- What can Todoist do that Airtable cannot?
- Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Airtable covers Spreadsheet-database hybrid, Custom views, Automation, Forms. Both handle Slack, Gmail, Outlook, Dropbox.
Answered from the vendors’ own pages
Todoist: Does Todoist work offline?
Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.
SourceAirtable: Is there a free Airtable plan and what does it include?
Yes, Airtable's Free plan is indefinite with unlimited bases, 1,000 records per base, up to 5 editors, 1 GB storage per base, 100 automation runs per month, and core features like Interface Designer and mobile apps.
SourceTodoist: Does Todoist have a free plan and what does it include?
Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.
SourceAirtable: How does Airtable handle permissions and viewers?
Airtable charges per editor only. Read-only viewers, form submitters, and people accessing share links are free on every plan, making it cost-effective for large viewing audiences.
SourceTodoist: Can I use Todoist on mobile devices?
Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.
SourceAirtable: What are Airtable's record limits?
Free plan has 1,000 records per base, Team plan has 50,000, Business plan has 125,000, and Enterprise Scale has 500,000+ records. Performance degrades past 100,000 records in a single base.
SourceTodoist: What integrations does Todoist support?
Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.
SourceAirtable: Can Airtable integrate with other tools like Slack?
Yes, Airtable integrates with Slack via Zapier or Make.com, allowing automation like sending Slack messages when records are created or updated. Airtable also has a native API for direct integrations.
SourceTodoist: How much does Todoist cost?
Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.
Source