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Software · head to head

CollectiveAccess vs OCLC WorldShare Management Services

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CollectiveAccess

Software

Open source collections management and presentation

From
Free
Rated
-
Full reviewWebsite
OCLC WorldShare Management Services logo

OCLC WorldShare Management Services

Software

Cloud-based library management built on WorldCat

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only CollectiveAccess has a free tier, so it costs nothing to try first.
  • Each has a real cost: CollectiveAccess requires technical knowledge to install and configure on web servers; OCLC WorldShare Management Services pricing is not published for WorldShare Management Services; the site routes buyers to a Library Services Consultant rather than listing figures
  • They diverge on capability: CollectiveAccess covers Configurable cataloging, OCLC WorldShare Management Services covers WorldCat cataloging.

Where they differ

Only the attributes on which CollectiveAccess and OCLC WorldShare Management Services actually diverge.

Attributes where CollectiveAccess and OCLC WorldShare Management Services differ
AttributeCollectiveAccessOCLC WorldShare Management Services
Starting priceFreeOn request
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWebWeb, Mobile, Api
Founded20031967

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in CollectiveAccess

  • Configurable cataloging
  • Digital asset management
  • Relationship mapping
  • Provenance tracking
  • Loan management
  • Exhibition management
  • Web publishing (Pawtucket)
  • Import/export tools

Only in OCLC WorldShare Management Services

  • WorldCat cataloging
  • Circulation management
  • Acquisitions and invoicing
  • License management
  • Analytics and reporting
  • Interlibrary loan
  • WorldCat Discovery
  • Mobile circulation

Both cover

  • Cloud deployment
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

CollectiveAccess

  • Museum collection managementnot OCLC WorldShare Management Services
  • Archival descriptionnot OCLC WorldShare Management Services
  • Digital asset managementnot OCLC WorldShare Management Services
  • Exhibition developmentnot OCLC WorldShare Management Services

OCLC WorldShare Management Services

  • Libraries relying on the shared WorldCat catalog for cataloging and resource sharingnot CollectiveAccess

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

CollectiveAccess

  • Requires technical knowledge to install and configure on web servers
  • Limited commercial support compared to proprietary alternatives

OCLC WorldShare Management Services

  • Pricing is not published for WorldShare Management Services; the site routes buyers to a Library Services Consultant rather than listing figures

Pricing, plan by plan

CollectiveAccess

Free

No published plan breakdown. See the CollectiveAccess review.

OCLC WorldShare Management Services

On request
  • WMS Standard$undefined/year
    • WorldCat cataloging
    • Circulation management
    • Acquisitions
  • WMS Premium$undefined/year
    • Everything in Standard
    • License Manager
    • Advanced analytics

Which should you pick?

Choose CollectiveAccess if

  • You need configurable cataloging.
  • You want to start without paying.
  • You also want digital asset management.
CollectiveAccess review

Choose OCLC WorldShare Management Services if

  • You need worldcat cataloging.
  • You work on Web, Mobile, Api.
  • You also want circulation management.
OCLC WorldShare Management Services review

Questions people ask

Is CollectiveAccess or OCLC WorldShare Management Services better?
Neither clearly leads. CollectiveAccess starts at Free and OCLC WorldShare Management Services at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, CollectiveAccess or OCLC WorldShare Management Services?
CollectiveAccess has a free tier; the other does not. Paid plans start at Free for CollectiveAccess and On request for OCLC WorldShare Management Services.
Does CollectiveAccess or OCLC WorldShare Management Services run on more platforms?
CollectiveAccess runs on Web. OCLC WorldShare Management Services runs on Web, Mobile, Api.
Can I use CollectiveAccess for free?
Yes. CollectiveAccess has a free tier, so you can try it without paying. OCLC WorldShare Management Services starts at On request.
What is CollectiveAccess best used for?
CollectiveAccess is most often used for museum collection management, archival description, digital asset management, exhibition development. Of those, museum collection management and archival description are not what OCLC WorldShare Management Services is typically brought in for.
What can CollectiveAccess do that OCLC WorldShare Management Services cannot?
CollectiveAccess covers Configurable cataloging, Digital asset management, Relationship mapping, Provenance tracking. OCLC WorldShare Management Services covers WorldCat cataloging, Circulation management, Acquisitions and invoicing, License management. Both handle Cloud deployment, Web support.

Answered from the vendors’ own pages

CollectiveAccess: Is CollectiveAccess free?

Yes, CollectiveAccess is completely free and open-source software licensed under the GNU Public License version 3, with no commercial licensing model.

CollectiveAccess: What does CollectiveAccess do?

CollectiveAccess is web-based collections management software for cataloguing and publishing museum and archival collections, with multi-user support allowing collaboration on metadata entry and collection organization.

CollectiveAccess: Who uses CollectiveAccess?

CollectiveAccess is used by hundreds of institutions from national museums to local history consortia, highly specialized archives, and catalogues raisonnés, including the Munich City Museum which manages over 200,000 objects.

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