All industries · head to head
Trello vs Calendly
Calendly
All industries
Scheduling automation platform for eliminating back-and-forth
- From
- Free
- Rated
- -
The short version
- Each has a real cost: Trello free tier limited to 10 boards and 10 collaborators per workspace; Calendly the free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
- They diverge on capability: Trello covers Kanban boards, Calendly covers Calendar sync.
Where they differ
Only the attributes on which Trello and Calendly actually diverge.
Identical on both: starting price (Free), pricing model (Unknown), free tier (Yes), user rating (Not yet rated), category (All industries).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Trello
- Kanban boards
- Cards & lists
- Drag-and-drop interface
- Activity feed
- Due dates & reminders
- File attachments
- Comments & mentions
- Power-Ups ecosystem
Only in Calendly
- Calendar sync
- Automated scheduling
- Custom availability
- Time zone detection
- Reminder emails
- Buffer time
- Meeting polls
- Embed on website
Both cover
- Slack
- Salesforce
- SOC2
What people use each for
The jobs each tool is most often brought in to do.
Trello
- Project trackingnot Calendly
- Content calendarsnot Calendly
- Sales pipelinesnot Calendly
- Onboarding processesnot Calendly
- Personal task managementnot Calendly
Calendly
- Sales meetingsnot Trello
- Interview schedulingnot Trello
- Customer callsnot Trello
- Office hoursnot Trello
- Webinar registrationnot Trello
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Trello
- Free tier limited to 10 boards and 10 collaborators per workspace
- Free tier automation capped at 250 monthly Butler runs
- No offline access; web-based platform requires internet connection
- Advanced views (timeline, table, dashboard) not available on Standard plan
- SSO only available on Enterprise plan
Calendly
- The free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
- Automated reminders and multiple calendars need Standard at $10 per seat per month
- Round-robin routing, lead qualification and Salesforce integration require Teams at $16 per seat per month
- SAML single sign-on, audit logs and domain control are Enterprise only, starting at $15,000 a year
- Advertised prices are the annual rates
Pricing, plan by plan
Trello
Free- FreeFree
- Up to 10 boards/workspace
- Up to 10 collaborators
- 250 monthly Butler automation runs
- Standard$5/user/month
- Unlimited boards
- Unlimited Power-Ups
- 1,000 monthly Butler runs
- Premium$10/user/month
- All Standard features
- Timeline, table, dashboard, calendar views
- Unlimited automation
- Enterprise$17.5/user/month
- All Premium features
- Unlimited workspaces
- SSO and user provisioning
Calendly
Free- FreeFree
- 1 event type
- 1 calendar connection
- Basic confirmation email
- Standard$10/month
- Unlimited event types
- Multiple calendars (up to 6)
- Integrations with HubSpot, Mailchimp, Stripe, PayPal
- Teams$16/month
- All Standard features
- Salesforce integration
- Round-robin meetings
- Enterprise$15000/year
- All Teams features
- Salesforce routing lookup
- Microsoft Dynamics 365
Which should you pick?
Choose Trello if
- You need kanban boards.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want cards & lists.
Choose Calendly if
- You need calendar sync.
- You want to start without paying.
- You work on Web, iOS, Android.
- You also want automated scheduling.
Questions people ask
- Is Trello or Calendly better?
- Neither clearly leads. Trello starts at Free and Calendly at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Trello or Calendly?
- Trello starts at Free and Calendly at Free.
- Does Trello or Calendly run on more platforms?
- Trello runs on Web, Ios, Android, Windows, Macos. Calendly runs on Web, iOS, Android.
- Can I use Trello for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Trello best used for?
- Trello is most often used for project tracking, content calendars, sales pipelines, onboarding processes. Of those, project tracking and content calendars are not what Calendly is typically brought in for.
- What can Trello do that Calendly cannot?
- Trello covers Kanban boards, Cards & lists, Drag-and-drop interface, Activity feed. Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection. Both handle Slack, Salesforce, SOC2.
Answered from the vendors’ own pages
Trello: What are the free tier limitations for Trello?
Trello Free supports up to 10 boards per workspace, unlimited cards, 250 monthly Butler automation runs, and up to 10 Power-Up attachments. Limited to 10 collaborators per workspace.
SourceCalendly: Does the free tier include automatic reminders?
No. The free plan only includes a basic confirmation email when someone books. Automated reminder workflows, SMS reminders, and follow-up sequences require the Standard plan ($10/month or higher).
SourceTrello: What features are included in the Standard plan?
Standard ($5-6/user/month) adds unlimited boards, custom fields, advanced checklists, 1,000 monthly automation runs, list colors, and calendar view access.
SourceCalendly: Can I offer multiple meeting types on the free plan?
Only one event type can be active at a time. You can create multiple event types, but only one booking link works simultaneously. Switching between different meeting lengths requires manually activating another event type.
SourceTrello: Does Trello offer SSO and on which plan?
SSO through Atlassian Guard is included only on the Enterprise plan ($17.50/user/month or $210/year per user).
SourceCalendly: Does Calendly work with Apple Calendar and iCloud?
No longer for new users. As of August 20, 2024, new users cannot connect iCloud or Apple Calendar. Existing connections continue to work, but Calendly ended support for new Apple Calendar integrations citing Apple's security changes.
SourceTrello: How many file attachment options are available?
Free tier includes 2 Power-Ups per board, Standard adds unlimited Power-Ups, and Premium and above offer full Power-Up marketplace access with custom integration options.
SourceCalendly: What platforms can I use Calendly on?
Calendly is available on Web, iOS, and Android. Browser extensions are available for Safari. There are no dedicated Windows or Mac desktop applications.
SourceTrello: Is there offline access to Trello boards?
Trello is a web-based application requiring internet connection. Mobile apps are available for iOS and Android but do not support true offline editing.
SourceCalendly: What does the Standard plan ($10/month) add over free?
Unlimited event types, multiple calendar connections (up to 6), integrations with HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Zapier, and webhooks, plus automated reminders and email sequences.
Source