All industries · head to head
Todoist vs Calendly
Calendly
All industries
Scheduling automation platform for eliminating back-and-forth
- From
- Free
- Rated
- -
The short version
- Each has a real cost: Todoist no built-in time tracking for tasks; requires third-party integration like Toggl; Calendly the free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
- They diverge on capability: Todoist covers Natural language input, Calendly covers Calendar sync.
Where they differ
Only the attributes on which Todoist and Calendly actually diverge.
Identical on both: starting price (Free), pricing model (Unknown), free tier (Yes), user rating (Not yet rated), category (All industries).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Todoist
- Natural language input
- Recurring tasks
- Projects and sub-tasks
- Labels and filters
- Priority levels
- Productivity tracking
- Templates
- Notifications
Only in Calendly
- Calendar sync
- Automated scheduling
- Custom availability
- Time zone detection
- Reminder emails
- Buffer time
- Meeting polls
- Embed on website
Both cover
- Google Calendar
- Slack
- Outlook
What people use each for
The jobs each tool is most often brought in to do.
Todoist
- Personal task managementnot Calendly
- Team project coordinationnot Calendly
- Goal trackingnot Calendly
- Habit buildingnot Calendly
- Daily planningnot Calendly
Calendly
- Sales meetingsnot Todoist
- Interview schedulingnot Todoist
- Customer callsnot Todoist
- Office hoursnot Todoist
- Webinar registrationnot Todoist
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Todoist
- No built-in time tracking for tasks; requires third-party integration like Toggl
- Free plan limited to 5 personal projects only
- No Gantt charts, resource allocation, or advanced project management features for large enterprises
- Phone support not available; email and help center only
- Calendar view and advanced filtering only available on paid plans
Calendly
- The free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
- Automated reminders and multiple calendars need Standard at $10 per seat per month
- Round-robin routing, lead qualification and Salesforce integration require Teams at $16 per seat per month
- SAML single sign-on, audit logs and domain control are Enterprise only, starting at $15,000 a year
- Advertised prices are the annual rates
Pricing, plan by plan
Todoist
Free- BeginnerFree
- 5 personal projects
- Smart Quick Add
- Task reminders
- Pro$5/month
- 300 personal projects
- Calendar layout
- Custom task reminders
- Business$8/month
- Everything in Pro
- Shared team workspace
- Up to 500 team projects
Calendly
Free- FreeFree
- 1 event type
- 1 calendar connection
- Basic confirmation email
- Standard$10/month
- Unlimited event types
- Multiple calendars (up to 6)
- Integrations with HubSpot, Mailchimp, Stripe, PayPal
- Teams$16/month
- All Standard features
- Salesforce integration
- Round-robin meetings
- Enterprise$15000/year
- All Teams features
- Salesforce routing lookup
- Microsoft Dynamics 365
Which should you pick?
Choose Todoist if
- You need natural language input.
- You want to start without paying.
- You work on Web, iOS, Android, macOS, Windows.
- You also want recurring tasks.
Choose Calendly if
- You need calendar sync.
- You want to start without paying.
- You work on Web, iOS, Android.
- You also want automated scheduling.
Questions people ask
- Is Todoist or Calendly better?
- Neither clearly leads. Todoist starts at Free and Calendly at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Todoist or Calendly?
- Todoist starts at Free and Calendly at Free.
- Does Todoist or Calendly run on more platforms?
- Todoist runs on Web, iOS, Android, macOS, Windows. Calendly runs on Web, iOS, Android.
- Can I use Todoist for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Todoist best used for?
- Todoist is most often used for personal task management, team project coordination, goal tracking, habit building. Of those, personal task management and team project coordination are not what Calendly is typically brought in for.
- What can Todoist do that Calendly cannot?
- Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection. Both handle Google Calendar, Slack, Outlook.
Answered from the vendors’ own pages
Todoist: Does Todoist work offline?
Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.
SourceCalendly: Does the free tier include automatic reminders?
No. The free plan only includes a basic confirmation email when someone books. Automated reminder workflows, SMS reminders, and follow-up sequences require the Standard plan ($10/month or higher).
SourceTodoist: Does Todoist have a free plan and what does it include?
Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.
SourceCalendly: Can I offer multiple meeting types on the free plan?
Only one event type can be active at a time. You can create multiple event types, but only one booking link works simultaneously. Switching between different meeting lengths requires manually activating another event type.
SourceTodoist: Can I use Todoist on mobile devices?
Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.
SourceCalendly: Does Calendly work with Apple Calendar and iCloud?
No longer for new users. As of August 20, 2024, new users cannot connect iCloud or Apple Calendar. Existing connections continue to work, but Calendly ended support for new Apple Calendar integrations citing Apple's security changes.
SourceTodoist: What integrations does Todoist support?
Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.
SourceCalendly: What platforms can I use Calendly on?
Calendly is available on Web, iOS, and Android. Browser extensions are available for Safari. There are no dedicated Windows or Mac desktop applications.
SourceTodoist: How much does Todoist cost?
Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.
SourceCalendly: What does the Standard plan ($10/month) add over free?
Unlimited event types, multiple calendar connections (up to 6), integrations with HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Zapier, and webhooks, plus automated reminders and email sequences.
Source