Productivity · head to head
Structured vs OmniFocus 3
OmniFocus 3
Productivity
Professional task management for complex workflows
- From
- $39.99/year
- Rated
- -
The short version
- Only Structured has a free tier, so it costs nothing to try first.
- Each has a real cost: Structured no monthly view available, only daily and weekly views, limiting ability to preview long-term schedules; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
- They diverge on capability: Structured covers Visual timeline, OmniFocus 3 covers GTD-based task organization.
Where they differ
Only the attributes on which Structured and OmniFocus 3 actually diverge.
| Attribute | Structured | OmniFocus 3 |
|---|---|---|
| Starting price | Free | $39.99/year |
| Pricing model | Unknown | subscription |
| Free tier | Yes | No |
| Platforms | iOS, iPadOS, macOS, Android, Web, Apple Watch | MacOS, IOS, IPadOS, Web |
| Founded | 2020 | 1993 |
Identical on both: user rating (Not yet rated), category (Productivity).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Structured
- Visual timeline
- Time blocking
- Calendar integration
- Widgets
- Recurring tasks
- Apple Calendar
- Google Calendar
- Apple Reminders
Only in OmniFocus 3
- GTD-based task organization
- Projects and subprojects
- Contexts and tags
- Custom perspectives
- Automation
- Quick entry
- Sync across devices
- Deferred and due dates
What people use each for
The jobs each tool is most often brought in to do.
Structured
- Productivitynot OmniFocus 3
- Collaborationnot OmniFocus 3
- Task managementnot OmniFocus 3
- Organizationnot OmniFocus 3
OmniFocus 3
- Getting Things Done style task and project management on Apple devicesnot Structured
- Capturing tasks with contexts, defer dates and review cyclesnot Structured
- Syncing a personal task database across Mac, iPhone, iPad and Watchnot Structured
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Structured
- No monthly view available, only daily and weekly views, limiting ability to preview long-term schedules
- Cannot export to Excel, PDF, or other printable formats; only JSON export available on Apple devices
- Calendar import requires Pro subscription (except on web where free import is available)
- Android and web versions significantly lag behind iOS version in features and performance
- One-way calendar sync only; cannot export Structured tasks back to Google Calendar or other external calendar apps
OmniFocus 3
- Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
- Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
- The Pro perpetual licence costs $149.99 against $74.99 for Standard
- Future major upgrades are a paid discount rather than free for perpetual licence holders
- The $99.99 per year subscription is the only option that bundles Pro plus web access
Pricing, plan by plan
Structured
Free- FreeFree
- Timeline tasks and all-day tasks
- Task subtasks and notes
- Icons and color coding
- Pro$null/month or year or lifetime
- Structured AI for smart planning
- Calendar and reminders import
- Recurring tasks
OmniFocus 3
$39.99/year- Standard$39.99/year
- Mac and iOS apps
- Cloud sync
- Core features
- Pro$99.99/year
- Everything in Standard
- Advanced automation
- Perspective management
Which should you pick?
Choose Structured if
- You need visual timeline.
- You want to start without paying.
- You work on iOS, iPadOS, macOS, Android, Web, Apple Watch.
- You also want time blocking.
Choose OmniFocus 3 if
- You need gtd-based task organization.
- You work on MacOS, IOS, IPadOS, Web.
- You also want projects and subprojects.
Questions people ask
- Is Structured or OmniFocus 3 better?
- Neither clearly leads. Structured starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Structured or OmniFocus 3?
- Structured has a free tier; the other does not. Paid plans start at Free for Structured and $39.99/year for OmniFocus 3.
- Does Structured or OmniFocus 3 run on more platforms?
- Structured runs on iOS, iPadOS, macOS, Android, Web, Apple Watch. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
- Can I use Structured for free?
- Yes. Structured has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
- What is Structured best used for?
- Structured is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what OmniFocus 3 is typically brought in for.
- What can Structured do that OmniFocus 3 cannot?
- Structured covers Visual timeline, Time blocking, Calendar integration, Widgets. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
Answered from the vendors’ own pages
Structured: Is Structured free to use?
Yes, Structured has a free tier that includes timeline tasks, all-day tasks, inbox tasks, subtasks, notes, icons, color coding, drag and drop, and calendar import on web (though calendar import requires Pro on iOS/Android). The app is free to download on iOS, Android, Mac, and web.
SourceStructured: What does Structured Pro cost and what features does it add?
Structured Pro is available as a monthly or yearly subscription, or as a one-time lifetime purchase for $99.99 USD. Pro adds Structured AI, calendar import and reminders import (on iOS/Android), recurring tasks, replan functionality, custom notifications, and custom color palettes.
SourceStructured: Can I import my Google Calendar into Structured?
Yes, Structured supports importing calendars from Google Calendar, Outlook, Microsoft Exchange, Yahoo, and AOL. On iOS, it connects through Apple Calendar compatibility. On Android and web, you authenticate with your Google account and select which calendars to sync. This feature requires a Structured Pro subscription.
SourceStructured: Can I export my tasks from Structured and in what formats?
On Apple devices, you can export your data as a JSON file through Settings > About > Privacy & Permissions > Export Your Data. However, you cannot export tasks to external calendars, nor can you export to printable formats like Excel or PDF. Export is one-way only.
SourceStructured: Does Structured work across all my devices?
Yes, Structured syncs across iPhone, iPad, Mac, Apple Watch, and Android devices. However, users have reported that iCloud synchronization can be unreliable, and the Android and web versions have fewer features and slower performance compared to the iOS version.
SourceStructured: What calendar and reminder apps does Structured integrate with?
On iOS, Structured can import from Apple Calendar, Reminders, Google Calendar, Outlook, Microsoft Exchange, Yahoo, and AOL. On Android and web, it supports Google Calendar. Structured can import events and reminders, but cannot export tasks back to external calendars.
Source