Software · head to head
QuickBooks vs Bill.com
QuickBooks
Software
Smart, simple online accounting software for small business
- From
- $30/month
- Rated
- -
The short version
- Only Bill.com has a free tier, so it costs nothing to try first.
- Each has a real cost: QuickBooks chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count; Bill.com limited customization of approval workflows and user permissions for complex business needs
- They diverge on capability: QuickBooks covers Income & expense tracking, Bill.com covers AP automation.
Where they differ
Only the attributes on which QuickBooks and Bill.com actually diverge.
| Attribute | QuickBooks | Bill.com |
|---|---|---|
| Starting price | $30/month | Free |
| Pricing model | subscription | Unknown |
| Free tier | No | Yes |
| Platforms | Web, Ios, Android, Api | Web |
| Founded | 1983 | 2006 |
Identical on both: user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in QuickBooks
- Income & expense tracking
- Invoicing
- Financial reporting
- Tax preparation
- Bank reconciliation
- Bill management
- Mobile apps
- PayPal
Only in Bill.com
- AP automation
- AR automation
- Approval workflows
- Document management
- Vendor management
- Cash flow insights
- Mobile approvals
- QuickBooks
Both cover
- Payment processing
- SOC2
What people use each for
The jobs each tool is most often brought in to do.
QuickBooks
- Bookkeepingnot Bill.com
- Invoicingnot Bill.com
- Expense trackingnot Bill.com
- Financial reportingnot Bill.com
- Tax preparationnot Bill.com
Bill.com
- Invoice processingnot QuickBooks
- Bill paymentsnot QuickBooks
- Vendor paymentsnot QuickBooks
- Cash flow managementnot QuickBooks
- Financial automationnot QuickBooks
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
QuickBooks
- Chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
- Even the top Advanced tier caps bulk invoice uploads at 1,000 transaction lines per batch
- Payroll is a separate paid add-on billed per employee per month (USD 6 to 10 depending on plan) on top of the base subscription
Bill.com
- Limited customization of approval workflows and user permissions for complex business needs
- Limited international payment capabilities compared to specialists like Tipalti
- Customer support response times are slow, with agents often lacking product expertise
Pricing, plan by plan
QuickBooks
$30/month- Simple Start$30/month
- Income & expense tracking
- Invoice & payments
- Tax deductions
- Essentials$60/month
- Everything in Simple Start
- Bill management
- Time tracking
- Plus$90/month
- Everything in Essentials
- Inventory tracking
- Project profitability
- Advanced$200/month
- Everything in Plus
- Dedicated account team
- 25 users
Bill.com
Free- Essentials$49/month
- Core AP and AR functionality
- Manual CSV import/export
- Team$65/month
- Automatic 2-way sync with QuickBooks Online, Xero
- Corporate$89/month
- Procurement features
- Custom approval policies
- Sync with NetSuite, Dynamics
Which should you pick?
Choose QuickBooks if
- You need income & expense tracking.
- You work on Web, Ios, Android, Api.
- You also want invoicing.
Choose Bill.com if
- You need ap automation.
- You want to start without paying.
- You also want ar automation.
Questions people ask
- Is QuickBooks or Bill.com better?
- Neither clearly leads. QuickBooks starts at $30/month and Bill.com at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, QuickBooks or Bill.com?
- Bill.com has a free tier; the other does not. Paid plans start at $30/month for QuickBooks and Free for Bill.com.
- Does QuickBooks or Bill.com run on more platforms?
- QuickBooks runs on Web, Ios, Android, Api. Bill.com runs on Web.
- Can I use Bill.com for free?
- Yes. Bill.com has a free tier, so you can try it without paying. QuickBooks starts at $30/month.
- What is QuickBooks best used for?
- QuickBooks is most often used for bookkeeping, invoicing, expense tracking, financial reporting. Of those, bookkeeping and invoicing are not what Bill.com is typically brought in for.
- What can QuickBooks do that Bill.com cannot?
- QuickBooks covers Income & expense tracking, Invoicing, Financial reporting, Tax preparation. Bill.com covers AP automation, AR automation, Approval workflows, Document management. Both handle Payment processing, SOC2.
Answered from the vendors’ own pages
Bill.com: What payment methods does Bill.com support?
Bill.com supports ACH transfers, checks, corporate cards, and international transfers. ACH payments cost $0.59 per transaction, checks cost $1.99, and card payments incur a 2.9% fee.
SourceBill.com: Does Bill.com offer a free tier?
Yes. Bill.com offers a free Spend & Expense plan for access to credit lines from $1,000-$5M with corporate cards, budgets, and expense tracking.
SourceBill.com: Which accounting systems does Bill.com integrate with?
Bill.com integrates with QuickBooks Online, QuickBooks Enterprise, Oracle NetSuite, Sage Intacct, Microsoft Dynamics, and Xero, with automatic two-way syncing on most plans.
Source