All industries · head to head
Pipedrive vs Calendly
Calendly
All industries
Scheduling automation platform for eliminating back-and-forth
- From
- Free
- Rated
- -
The short version
- Only Calendly has a free tier, so it costs nothing to try first.
- Each has a real cost: Pipedrive email account connectivity restricted to maximum of five email accounts per user; Calendly the free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
- They diverge on capability: Pipedrive covers Visual pipeline, Calendly covers Calendar sync.
Where they differ
Only the attributes on which Pipedrive and Calendly actually diverge.
Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated), category (All industries).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Pipedrive
- Visual pipeline
- Deal tracking
- Activity reminders
- Email integration
- Mobile apps
- Reporting
- Goal tracking
- Lead management
Only in Calendly
- Calendar sync
- Automated scheduling
- Custom availability
- Time zone detection
- Reminder emails
- Buffer time
- Meeting polls
- Embed on website
Both cover
- Slack
- Zoom
- SOC2
- GDPR
What people use each for
The jobs each tool is most often brought in to do.
Pipedrive
- Sales pipeline management with kanban-style dashboardsnot Calendly
- Multi-channel communication with email and calendar syncnot Calendly
- Sales automation for small to mid-market teamsnot Calendly
Calendly
- Sales meetingsnot Pipedrive
- Interview schedulingnot Pipedrive
- Customer callsnot Pipedrive
- Office hoursnot Pipedrive
- Webinar registrationnot Pipedrive
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Pipedrive
- Email account connectivity restricted to maximum of five email accounts per user
Calendly
- The free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
- Automated reminders and multiple calendars need Standard at $10 per seat per month
- Round-robin routing, lead qualification and Salesforce integration require Teams at $16 per seat per month
- SAML single sign-on, audit logs and domain control are Enterprise only, starting at $15,000 a year
- Advertised prices are the annual rates
Pricing, plan by plan
Pipedrive
On requestNo published plan breakdown. See the Pipedrive review.
Calendly
Free- FreeFree
- 1 event type
- 1 calendar connection
- Basic confirmation email
- Standard$10/month
- Unlimited event types
- Multiple calendars (up to 6)
- Integrations with HubSpot, Mailchimp, Stripe, PayPal
- Teams$16/month
- All Standard features
- Salesforce integration
- Round-robin meetings
- Enterprise$15000/year
- All Teams features
- Salesforce routing lookup
- Microsoft Dynamics 365
Which should you pick?
Choose Pipedrive if
- You need visual pipeline.
- You work on Web, iOS, Android.
- You also want deal tracking.
Choose Calendly if
- You need calendar sync.
- You want to start without paying.
- You work on Web, iOS, Android.
- You also want automated scheduling.
Questions people ask
- Is Pipedrive or Calendly better?
- Neither clearly leads. Pipedrive starts at On request and Calendly at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Pipedrive or Calendly?
- Calendly has a free tier; the other does not. Paid plans start at On request for Pipedrive and Free for Calendly.
- Does Pipedrive or Calendly run on more platforms?
- Both run on Web, iOS, Android, so platform support will not decide this one for you.
- Can I use Calendly for free?
- Yes. Calendly has a free tier, so you can try it without paying. Pipedrive starts at On request.
- What is Pipedrive best used for?
- Pipedrive is most often used for sales pipeline management with kanban-style dashboards, multi-channel communication with email and calendar sync, sales automation for small to mid-market teams. Of those, sales pipeline management with kanban-style dashboards and multi-channel communication with email and calendar sync are not what Calendly is typically brought in for.
- What can Pipedrive do that Calendly cannot?
- Pipedrive covers Visual pipeline, Deal tracking, Activity reminders, Email integration. Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection. Both handle Slack, Zoom, SOC2, GDPR.
Answered from the vendors’ own pages
Calendly: Does the free tier include automatic reminders?
No. The free plan only includes a basic confirmation email when someone books. Automated reminder workflows, SMS reminders, and follow-up sequences require the Standard plan ($10/month or higher).
SourceCalendly: Can I offer multiple meeting types on the free plan?
Only one event type can be active at a time. You can create multiple event types, but only one booking link works simultaneously. Switching between different meeting lengths requires manually activating another event type.
SourceCalendly: Does Calendly work with Apple Calendar and iCloud?
No longer for new users. As of August 20, 2024, new users cannot connect iCloud or Apple Calendar. Existing connections continue to work, but Calendly ended support for new Apple Calendar integrations citing Apple's security changes.
SourceCalendly: What platforms can I use Calendly on?
Calendly is available on Web, iOS, and Android. Browser extensions are available for Safari. There are no dedicated Windows or Mac desktop applications.
SourceCalendly: What does the Standard plan ($10/month) add over free?
Unlimited event types, multiple calendar connections (up to 6), integrations with HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Zapier, and webhooks, plus automated reminders and email sequences.
Source