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Software · head to head

Calendly vs TravelPerk

Calendly logo

Calendly

Software

Scheduling automation platform for eliminating back-and-forth

From
Free
Rated
-
Full reviewWebsite
TravelPerk logo

TravelPerk

Software

Corporate travel booking and expense management platform with policy controls

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Calendly has a free tier, so it costs nothing to try first.
  • Each has a real cost: Calendly the free plan allows one event type and one calendar connection, so it cannot handle different meeting formats; TravelPerk pricing not transparently disclosed; organisations must request quotes and calculators to understand costs

Where they differ

Only the attributes on which Calendly and TravelPerk actually diverge.

Attributes where Calendly and TravelPerk differ
AttributeCalendlyTravelPerk
Starting priceFreeOn request
Pricing modelUnknownusage-based
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb, iOS, Android, API
Founded2013Unknown

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Calendly

  • Calendar sync
  • Automated scheduling
  • Custom availability
  • Time zone detection
  • Reminder emails
  • Buffer time
  • Meeting polls
  • Embed on website

Only in TravelPerk

Nothing recorded that Calendly does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Calendly

  • Sales meetingsnot TravelPerk
  • Interview schedulingnot TravelPerk
  • Customer callsnot TravelPerk
  • Office hoursnot TravelPerk
  • Webinar registrationnot TravelPerk

TravelPerk

  • Multinational enterprises consolidating travel and expense managementnot Calendly
  • Professional services and consulting firms managing frequent traveller reimbursementnot Calendly
  • Financial services and technology companies with strict spend controlsnot Calendly
  • Event coordination and meeting logistics for hybrid teamsnot Calendly
  • Companies seeking to reduce travel costs through policy enforcement and negotiated ratesnot Calendly

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Calendly

  • The free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
  • Automated reminders and multiple calendars need Standard at $10 per seat per month
  • Round-robin routing, lead qualification and Salesforce integration require Teams at $16 per seat per month
  • SAML single sign-on, audit logs and domain control are Enterprise only, starting at $15,000 a year
  • Advertised prices are the annual rates

TravelPerk

  • Pricing not transparently disclosed; organisations must request quotes and calculators to understand costs
  • Travel supplier inventory limited to partnerships (178 countries); less coverage than global GDS systems (Galileo, Sabre, Amadeus)
  • Requires integration setup with ERP and accounting systems; no standalone use for non-integrated workflows
  • Geographic limitations: primarily serves US, Canada, and EU; emerging market coverage is limited
  • Cashback programmes (Perk Card, Lodge Card) require company adoption; employee reimbursement workflows less developed

Pricing, plan by plan

Calendly

Free
  • FreeFree
    • 1 event type
    • 1 calendar connection
    • Basic confirmation email
  • Standard$10/month
    • Unlimited event types
    • Multiple calendars (up to 6)
    • Integrations with HubSpot, Mailchimp, Stripe, PayPal
  • Teams$16/month
    • All Standard features
    • Salesforce integration
    • Round-robin meetings
  • Enterprise$15000/year
    • All Teams features
    • Salesforce routing lookup
    • Microsoft Dynamics 365

TravelPerk

On request

No published plan breakdown. See the TravelPerk review.

Which should you pick?

Choose Calendly if

  • You need calendar sync.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want automated scheduling.
Calendly review

Choose TravelPerk if

  • You work on Web, iOS, Android, API.
TravelPerk review

Questions people ask

Is Calendly or TravelPerk better?
Neither clearly leads. Calendly starts at Free and TravelPerk at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Calendly or TravelPerk?
Calendly has a free tier; the other does not. Paid plans start at Free for Calendly and On request for TravelPerk.
Does Calendly or TravelPerk run on more platforms?
Calendly runs on Web, iOS, Android. TravelPerk runs on Web, iOS, Android, API.
Can I use Calendly for free?
Yes. Calendly has a free tier, so you can try it without paying. TravelPerk starts at On request.
What is Calendly best used for?
Calendly is most often used for sales meetings, interview scheduling, customer calls, office hours. Of those, sales meetings and interview scheduling are not what TravelPerk is typically brought in for.
What can Calendly do that TravelPerk cannot?
Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection.

Answered from the vendors’ own pages

Calendly: Does the free tier include automatic reminders?

No. The free plan only includes a basic confirmation email when someone books. Automated reminder workflows, SMS reminders, and follow-up sequences require the Standard plan ($10/month or higher).

Source
TravelPerk: What is included in Perk's travel booking service?

Perk covers flights, hotels, trains, and car rentals across 178 countries with special corporate rates. The platform includes 24/7 travel support for disruptions and automatic rebooking for flight delays.

Source
Calendly: Can I offer multiple meeting types on the free plan?

Only one event type can be active at a time. You can create multiple event types, but only one booking link works simultaneously. Switching between different meeting lengths requires manually activating another event type.

Source
TravelPerk: How does Perk's expense management integrate with accounting systems?

Perk captures receipts, categorises expenses, and syncs to ERP systems (SAP, Oracle) and accounting software (QuickBooks, NetSuite) for streamlined invoice reconciliation and reporting.

Source
Calendly: Does Calendly work with Apple Calendar and iCloud?

No longer for new users. As of August 20, 2024, new users cannot connect iCloud or Apple Calendar. Existing connections continue to work, but Calendly ended support for new Apple Calendar integrations citing Apple's security changes.

Source
TravelPerk: Does Perk offer corporate cards?

Yes. Perk provides two corporate card programmes: Perk Card and Lodge Card with uncapped cashback on qualifying travel and dining purchases, reducing net spend.

Source
Calendly: What platforms can I use Calendly on?

Calendly is available on Web, iOS, and Android. Browser extensions are available for Safari. There are no dedicated Windows or Mac desktop applications.

Source
Calendly: What does the Standard plan ($10/month) add over free?

Unlimited event types, multiple calendar connections (up to 6), integrations with HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Zapier, and webhooks, plus automated reminders and email sequences.

Source
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