Software · head to head
Airtable vs Any.do
The short version
- Each has a real cost: Airtable hitting a plan limit blocks adding records or attachments entirely until you upgrade, rather than degrading gracefully; Any.do bare-bones free plan: lacks recurring tasks and third-party integrations available only in paid plans
- They diverge on capability: Airtable covers Spreadsheet-database hybrid, Any.do covers Task lists.
Where they differ
Only the attributes on which Airtable and Any.do actually diverge.
Identical on both: starting price (Free), pricing model (Unknown), free tier (Yes), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Airtable
- Spreadsheet-database hybrid
- Custom views
- Automation
- Forms
- Integrations
- Mobile apps
- Real-time collaboration
- API access
Only in Any.do
- Task lists
- Calendar integration
- Reminders
- Daily planner
- Voice input
- Drag and drop
- Smart suggestions
- Focus mode
Both cover
- Slack
- Outlook
What people use each for
The jobs each tool is most often brought in to do.
Airtable
- Structured team databases with grid, calendar and kanban viewsnot Any.do
- Lightweight internal tools built on shared recordsnot Any.do
- Automations between Airtable and other systemsnot Any.do
- Sharing read-only views with collaborators, who are not chargednot Any.do
- Collecting submissions through forms without paying for a seatnot Any.do
Any.do
- Personal task managementnot Airtable
- Daily planningnot Airtable
- Shopping listsnot Airtable
- Project managementnot Airtable
- Team collaborationnot Airtable
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Airtable
- Hitting a plan limit blocks adding records or attachments entirely until you upgrade, rather than degrading gracefully
- Team is $20 per user per month and Business $45, both at the annual rate
- Automation and API usage are capped by plan
- Enterprise Scale pricing is not published
Any.do
- Bare-bones free plan: lacks recurring tasks and third-party integrations available only in paid plans
- Short planning window: only allows planning up to seven days ahead, limiting long-term project planning
- Limited desktop performance: web and desktop versions struggle with functionality and responsiveness
- Slow customer support: email support takes approximately 48 hours to respond
- Missing drag-and-drop: inability to drag tasks between lists creates workflow friction
Pricing, plan by plan
Airtable
Free- FreeFree
- Unlimited bases
- 1,000 records per base
- Up to 5 editors
- Team$20/month per editor annual
- 50,000 records per base
- Unlimited automations
- API access
- Business$45/month per editor annual
- 125,000 records per base
- Advanced permissions
- Priority support
- Enterprise Scale$null/custom
- 500,000+ records per base
- Custom SLA
- Dedicated support
Any.do
Free- Premium$7.99/month
- Recurring tasks
- Location reminders
- WhatsApp reminders
- Family$9.99/month
- All Premium features
- Family sharing space
- Up to 4 members
Which should you pick?
Choose Airtable if
- You need spreadsheet-database hybrid.
- You want to start without paying.
- You work on Web, iOS, Android, Desktop.
- You also want custom views.
Choose Any.do if
- You need task lists.
- You want to start without paying.
- You work on Web, macOS, Windows, iOS, Android.
- You also want calendar integration.
Questions people ask
- Is Airtable or Any.do better?
- Neither clearly leads. Airtable starts at Free and Any.do at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Airtable or Any.do?
- Airtable starts at Free and Any.do at Free.
- Does Airtable or Any.do run on more platforms?
- Airtable runs on Web, iOS, Android, Desktop. Any.do runs on Web, macOS, Windows, iOS, Android.
- Can I use Airtable for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Airtable best used for?
- Airtable is most often used for structured team databases with grid, calendar and kanban views, lightweight internal tools built on shared records, automations between airtable and other systems, sharing read-only views with collaborators, who are not charged. Of those, structured team databases with grid, calendar and kanban views and lightweight internal tools built on shared records are not what Any.do is typically brought in for.
- What can Airtable do that Any.do cannot?
- Airtable covers Spreadsheet-database hybrid, Custom views, Automation, Forms. Any.do covers Task lists, Calendar integration, Reminders, Daily planner. Both handle Slack, Outlook.
Answered from the vendors’ own pages
Airtable: Is there a free Airtable plan and what does it include?
Yes, Airtable's Free plan is indefinite with unlimited bases, 1,000 records per base, up to 5 editors, 1 GB storage per base, 100 automation runs per month, and core features like Interface Designer and mobile apps.
SourceAny.do: Does Any.do have a free version?
Yes, Any.do offers a free plan with no time limit or credit card required. The free plan includes basic tasks, lists, calendar sync, and daily planner features. Premium features like recurring tasks, location reminders, and AI features require a paid subscription starting at $4.99/month.
SourceAirtable: How does Airtable handle permissions and viewers?
Airtable charges per editor only. Read-only viewers, form submitters, and people accessing share links are free on every plan, making it cost-effective for large viewing audiences.
SourceAny.do: Can you share tasks with other users?
Task sharing is limited on Any.do. With a single-user license, you cannot share personal tasks. Team collaboration requires purchasing additional licenses at $5 per user per month on top of your base plan.
SourceAirtable: What are Airtable's record limits?
Free plan has 1,000 records per base, Team plan has 50,000, Business plan has 125,000, and Enterprise Scale has 500,000+ records. Performance degrades past 100,000 records in a single base.
SourceAny.do: Does Any.do integrate with Google Calendar?
Yes, Any.do syncs with Google Calendar, Outlook, and iCloud. However, users report some difficulties with the depth of Google Calendar integration compared to competing products.
SourceAirtable: Can Airtable integrate with other tools like Slack?
Yes, Airtable integrates with Slack via Zapier or Make.com, allowing automation like sending Slack messages when records are created or updated. Airtable also has a native API for direct integrations.
SourceAny.do: Does Any.do work offline?
Any.do is primarily a cloud-based application and does not have robust offline functionality. The web and desktop versions sometimes struggle with performance when offline.
SourceAny.do: What platforms does Any.do support?
Any.do is available across desktop (Mac and Windows), web browsers, iOS, and Android, providing cross-platform access to your tasks and calendar.
Source