Productivity · head to head
Microsoft 365 vs Capacities
Microsoft 365
Productivity
Productivity apps with built-in AI, security and cloud storage in one plan
- From
- Free
- Rated
- -
Capacities
Productivity
A studio for your mind with object-based notes
- From
- Free
- Rated
- -
The short version
- Each has a real cost: Microsoft 365 free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB; Capacities pro plan pricing not prominently displayed on website
Where they differ
Only the attributes on which Microsoft 365 and Capacities actually diverge.
| Attribute | Microsoft 365 | Capacities |
|---|---|---|
| Pricing model | freemium | Unknown |
| Platforms | Web | Web, macOS, Windows, Linux, iOS, Android |
| Founded | Unknown | 2020 |
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Microsoft 365
Nothing recorded that Capacities does not also cover.
Only in Capacities
- Object-based notes
- Daily notes
- Properties and relations
- Graph view
- AI assistant
- Readwise
- Web clipper
- GDPR
What people use each for
The jobs each tool is most often brought in to do.
Microsoft 365
No use cases recorded yet. See the Microsoft 365 review.
Capacities
- Productivitynot Microsoft 365
- Collaborationnot Microsoft 365
- Task managementnot Microsoft 365
- Organizationnot Microsoft 365
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Microsoft 365
- Free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB
- Family plan tops out at 6 people and AI features cannot be shared across family members even on paid plans
Capacities
- Pro plan pricing not prominently displayed on website
- Smaller community and ecosystem compared to Notion or Obsidian
- Limited third-party integration marketplace
Pricing, plan by plan
Microsoft 365
FreeNo published plan breakdown. See the Microsoft 365 review.
Capacities
Free- FreeFree
- Unlimited spaces and objects
- Device synchronization
- Unlimited custom object types
- Pro$10/month
- Everything in Free
- Unlimited notes
- Advanced graph views
- Believer$149.88/year
- Everything in Pro
- Beta access to new features
Which should you pick?
Choose Capacities if
- You need object-based notes.
- You want to start without paying.
- You work on Web, macOS, Windows, Linux, iOS, Android.
- You also want daily notes.
Questions people ask
- Is Microsoft 365 or Capacities better?
- Neither clearly leads. Microsoft 365 starts at Free and Capacities at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Microsoft 365 or Capacities?
- Microsoft 365 starts at Free and Capacities at Free.
- Does Microsoft 365 or Capacities run on more platforms?
- Microsoft 365 runs on Web. Capacities runs on Web, macOS, Windows, Linux, iOS, Android.
- Can I use Microsoft 365 for free?
- Both have a free tier, so you can try either at no cost before committing.
- What can Microsoft 365 do that Capacities cannot?
- Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view.
Answered from the vendors’ own pages
Capacities: What platforms does Capacities support?
Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.
SourceCapacities: Does Capacities have a free plan?
Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.
SourceCapacities: What AI features does Capacities include?
Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.
Source