All industries · head to head
Google Workspace vs Calendly
Google Workspace
All industries
Everything you need to get work done, all in one place
- From
- €3.4/month
- Rated
- -
Calendly
All industries
Scheduling automation platform for eliminating back-and-forth
- From
- Free
- Rated
- -
The short version
- Only Calendly has a free tier, so it costs nothing to try first.
- Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; Calendly the free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
- They diverge on capability: Google Workspace covers Gmail business email, Calendly covers Calendar sync.
Where they differ
Only the attributes on which Google Workspace and Calendly actually diverge.
| Attribute | Google Workspace | Calendly |
|---|---|---|
| Starting price | €3.4/month | Free |
| Pricing model | subscription | Unknown |
| Free tier | No | Yes |
| Platforms | Web | Web, iOS, Android |
| Founded | 2006 | 2013 |
Identical on both: user rating (Not yet rated), category (All industries).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Google Workspace
- Gmail business email
- Google Drive storage
- Google Docs, Sheets, Slides
- Google Meet video conferencing
- Google Chat
- Google Forms
- Google Sites
- Microsoft Office
Only in Calendly
- Calendar sync
- Automated scheduling
- Custom availability
- Time zone detection
- Reminder emails
- Buffer time
- Meeting polls
- Embed on website
Both cover
- Google Calendar
- Salesforce
- Slack
- Zoom
What people use each for
The jobs each tool is most often brought in to do.
Google Workspace
- Business email and calendar managementnot Calendly
- Collaborative document editingnot Calendly
- Video conferencing and meetingsnot Calendly
- Secure document storage and sharingnot Calendly
Calendly
- Sales meetingsnot Google Workspace
- Interview schedulingnot Google Workspace
- Customer callsnot Google Workspace
- Office hoursnot Google Workspace
- Webinar registrationnot Google Workspace
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Google Workspace
- Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
- Starter and Standard tiers both capped at maximum 300 users per organisation
- Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
- Recording capabilities only available on Standard tier and above
- eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers
Calendly
- The free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
- Automated reminders and multiple calendars need Standard at $10 per seat per month
- Round-robin routing, lead qualification and Salesforce integration require Teams at $16 per seat per month
- SAML single sign-on, audit logs and domain control are Enterprise only, starting at $15,000 a year
- Advertised prices are the annual rates
Pricing, plan by plan
Google Workspace
€3.4/monthNo published plan breakdown. See the Google Workspace review.
Calendly
Free- FreeFree
- 1 event type
- 1 calendar connection
- Basic confirmation email
- Standard$10/month
- Unlimited event types
- Multiple calendars (up to 6)
- Integrations with HubSpot, Mailchimp, Stripe, PayPal
- Teams$16/month
- All Standard features
- Salesforce integration
- Round-robin meetings
- Enterprise$15000/year
- All Teams features
- Salesforce routing lookup
- Microsoft Dynamics 365
Which should you pick?
Choose Google Workspace if
- You need gmail business email.
- You also want google drive storage.
Choose Calendly if
- You need calendar sync.
- You want to start without paying.
- You work on Web, iOS, Android.
- You also want automated scheduling.
Questions people ask
- Is Google Workspace or Calendly better?
- Neither clearly leads. Google Workspace starts at €3.4/month and Calendly at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Google Workspace or Calendly?
- Calendly has a free tier; the other does not. Paid plans start at €3.4/month for Google Workspace and Free for Calendly.
- Does Google Workspace or Calendly run on more platforms?
- Google Workspace runs on Web. Calendly runs on Web, iOS, Android.
- Can I use Calendly for free?
- Yes. Calendly has a free tier, so you can try it without paying. Google Workspace starts at €3.4/month.
- What is Google Workspace best used for?
- Google Workspace is most often used for business email and calendar management, collaborative document editing, video conferencing and meetings, secure document storage and sharing. Of those, business email and calendar management and collaborative document editing are not what Calendly is typically brought in for.
- What can Google Workspace do that Calendly cannot?
- Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Meet video conferencing. Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection. Both handle Google Calendar, Salesforce, Slack, Zoom.
Answered from the vendors’ own pages
Calendly: Does the free tier include automatic reminders?
No. The free plan only includes a basic confirmation email when someone books. Automated reminder workflows, SMS reminders, and follow-up sequences require the Standard plan ($10/month or higher).
SourceCalendly: Can I offer multiple meeting types on the free plan?
Only one event type can be active at a time. You can create multiple event types, but only one booking link works simultaneously. Switching between different meeting lengths requires manually activating another event type.
SourceCalendly: Does Calendly work with Apple Calendar and iCloud?
No longer for new users. As of August 20, 2024, new users cannot connect iCloud or Apple Calendar. Existing connections continue to work, but Calendly ended support for new Apple Calendar integrations citing Apple's security changes.
SourceCalendly: What platforms can I use Calendly on?
Calendly is available on Web, iOS, and Android. Browser extensions are available for Safari. There are no dedicated Windows or Mac desktop applications.
SourceCalendly: What does the Standard plan ($10/month) add over free?
Unlimited event types, multiple calendar connections (up to 6), integrations with HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Zapier, and webhooks, plus automated reminders and email sequences.
Source