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ArchivesSpace vs Evergreen ILS

ArchivesSpace logo

ArchivesSpace

Libraries

Open source archives information management application

From
Free
Rated
-
Full reviewWebsite
Evergreen ILS logo

Evergreen ILS

Libraries

Highly scalable open source library software

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: ArchivesSpace requires Java 17 or 21 (or Java 11/17 for older versions), adding infrastructure complexity; Evergreen ILS server installation is supported only on Debian 10, 11, 12 and 13 and Ubuntu 22.04 and 24.04
  • They diverge on capability: ArchivesSpace covers Accession management, Evergreen ILS covers Circulation management.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which ArchivesSpace and Evergreen ILS actually diverge.

Attributes where ArchivesSpace and Evergreen ILS differ
AttributeArchivesSpaceEvergreen ILS
Pricing modelsubscriptionopen-source
PlatformsUbuntu Linux, macOS, WindowsWeb, Desktop, Api
Founded20132006

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Libraries).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in ArchivesSpace

  • Accession management
  • Resource description
  • Digital object management
  • Agent and subject authorities
  • Location management
  • Assessment module
  • Public user interface
  • EAD/MARCXML export

Only in Evergreen ILS

  • Circulation management
  • MARC cataloging
  • Acquisitions
  • Serials management
  • OPAC with faceted search
  • Patron management
  • Offline circulation
  • Consortia support

Both cover

  • Role-based access
  • LDAP
  • Self-hosted deployment
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

ArchivesSpace

  • Digital archive managementnot Evergreen ILS
  • Repository managementnot Evergreen ILS
  • Cultural heritage preservationnot Evergreen ILS

Evergreen ILS

  • Running a consortium-scale library catalogue and circulation systemnot ArchivesSpace
  • Self-hosting an open source integrated library system across multiple branchesnot ArchivesSpace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

ArchivesSpace

  • Requires Java 17 or 21 (or Java 11/17 for older versions), adding infrastructure complexity
  • Mandatory Solr 9 (or 8 for older versions) for all production deployments since v3.2.0
  • Production deployments must use external MySQL 5.x or 8.x; embedded database only for testing
  • Minimum 1 GB RAM required, 2 GB recommended; Docker installation recommended as of v4.0.0 due to complexity

Evergreen ILS

  • Server installation is supported only on Debian 10, 11, 12 and 13 and Ubuntu 22.04 and 24.04
  • PostgreSQL 14 is the minimum supported version
  • OpenSRF 3.3.0 or later must be installed separately before Evergreen itself
  • Installation is a manual multi-service process requiring a dedicated PostgreSQL superuser account and shell access

Pricing, plan by plan

ArchivesSpace

Free
  • Very Small$300/year
    • Academic/Public Library tier (JSTOR/Artstor Very Small, etc.)
    • Non-Academic: 0-50 FTE staff
  • Small$1000/year
    • Academic/Public Library tier (JSTOR/Artstor Small, etc.)
    • Non-Academic: 51-150 FTE staff
  • Medium$3000/year
    • Academic/Public Library tier (JSTOR/Artstor Medium, etc.)
    • Non-Academic: 151-300 FTE staff
  • Large$5000/year
    • Academic/Public Library tier (JSTOR/Artstor Large, etc.)
    • Non-Academic: 301-400 FTE staff

Evergreen ILS

Free
  • Self-HostedFree
    • Full ILS functionality
    • Circulation system
    • OPAC
  • Hosted (via partners)$200/month
    • Everything in Self-Hosted
    • Managed hosting
    • Professional support

Which should you pick?

Choose ArchivesSpace if

  • You need accession management.
  • You want to start without paying.
  • You work on Ubuntu Linux, macOS, Windows.
  • You also want resource description.
ArchivesSpace review

Choose Evergreen ILS if

  • You need circulation management.
  • You want to start without paying.
  • You work on Web, Desktop, Api.
  • You also want marc cataloging.
Evergreen ILS review

Questions people ask

Is ArchivesSpace or Evergreen ILS better?
Neither clearly leads. ArchivesSpace starts at Free and Evergreen ILS at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, ArchivesSpace or Evergreen ILS?
ArchivesSpace starts at Free and Evergreen ILS at Free.
Does ArchivesSpace or Evergreen ILS run on more platforms?
ArchivesSpace runs on Ubuntu Linux, macOS, Windows. Evergreen ILS runs on Web, Desktop, Api.
Can I use ArchivesSpace for free?
Both have a free tier, so you can try either at no cost before committing.
What is ArchivesSpace best used for?
ArchivesSpace is most often used for digital archive management, repository management, cultural heritage preservation. Of those, digital archive management and repository management are not what Evergreen ILS is typically brought in for.
What can ArchivesSpace do that Evergreen ILS cannot?
ArchivesSpace covers Accession management, Resource description, Digital object management, Agent and subject authorities. Evergreen ILS covers Circulation management, MARC cataloging, Acquisitions, Serials management. Both handle Role-based access, LDAP, Self-hosted deployment, Cloud deployment.

Answered from the vendors’ own pages

ArchivesSpace: Is ArchivesSpace free to use?

ArchivesSpace application is free to download and use. However, community membership is required and costs $300-$7,500 annually depending on organization type and size.

Source
Evergreen ILS: Is Evergreen ILS free?

Yes, Evergreen ILS is a free open source library management system. The software is available at no cost for libraries and organizations to install, deploy, and customize according to their needs.

Source
ArchivesSpace: How much does ArchivesSpace membership cost?

Membership costs range from $300/year (Very Small institutions) to $7,500/year (Very Large institutions). Costs are based on FTE staff size for non-academic archives (0-50 staff: $300; 400+ staff: $7,500) or JSTOR/Artstor classification for academic institutions.

Source
Evergreen ILS: Does Evergreen ILS offer commercial support or hosting?

Evergreen ILS website does not list commercial hosting or support services. As an open source project, it relies on community contributions and institutional deployments. Libraries may arrange custom support through integrators or consultants, but no official commercial offerings are detailed on the website.

Source
ArchivesSpace: When does the ArchivesSpace membership year run?

ArchivesSpace membership runs from July 1 to June 30 each year and renews annually. New members joining outside this period receive prorated fees for their initial term.

Source
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