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Software · head to head

Woven vs Xero

W

Woven

Software

Smart calendar for busy professionals

From
Free
Rated
-
Full reviewWebsite
Xero logo

Xero

Software

Beautiful accounting software

From
$13/month
Rated
-
Full reviewWebsite

The short version

  • Only Woven has a free tier, so it costs nothing to try first.
  • Each has a real cost: Woven the Internet Archive's capture of Woven's homepage on 30 December 2020 named specific features (Smart Templates, Scheduling Links, Availability Sharing, Group Polls) and confirmed integration with Google, G Suite and Office 365, but the linked Pricing page itself could not be retrieved from the archive.; Xero the Early plan caps you at 20 invoices and 5 bills per month, and the invoice limit counts both approving and sending
  • They diverge on capability: Woven covers Smart scheduling, Xero covers Bank reconciliation.

Where they differ

Only the attributes on which Woven and Xero actually diverge.

Attributes where Woven and Xero differ
AttributeWovenXero
Starting priceFree$13/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, Macos, IosWeb, Ios, Android, Api
Founded20142006

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Woven

  • Smart scheduling
  • Team availability
  • Time analytics
  • Video conferencing
  • Templates
  • Google Calendar
  • Zoom
  • Slack

Only in Xero

  • Bank reconciliation
  • Invoicing
  • Bill payment
  • Expense claims
  • Financial reporting
  • Inventory tracking
  • Project tracking
  • Mobile apps

What people use each for

The jobs each tool is most often brought in to do.

Woven

  • Schedulingnot Xero
  • Appointment bookingnot Xero
  • Time trackingnot Xero
  • Resource managementnot Xero
  • Team coordinationnot Xero

Xero

  • Small business bookkeeping, invoicing and bank reconciliationnot Woven
  • Bill payment and purchase order managementnot Woven
  • Sharing books with an accountant or bookkeepernot Woven

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Woven

  • The Internet Archive's capture of Woven's homepage on 30 December 2020 named specific features (Smart Templates, Scheduling Links, Availability Sharing, Group Polls) and confirmed integration with Google, G Suite and Office 365, but the linked Pricing page itself could not be retrieved from the archive.

Xero

  • The Early plan caps you at 20 invoices and 5 bills per month, and the invoice limit counts both approving and sending
  • Invoices created by connected app partners count against the Early plan invoice limit
  • Multiple currencies, project time and cost tracking, employee expense and mileage claims and industry benchmarking are restricted to the top Established plan at $90 per month
  • Cash flow forecasting is capped at 30 days on Early and 60 days on Growing, with 180 days only on Established
  • Payroll is not included in any plan and costs an extra $36 a month plus $6 per employee or contractor through Gusto
  • Inventory Plus is a paid optional add-on rather than part of any plan
  • The advertised 90% off applies only to the first 6 months, after which the regular $25, $55 or $90 monthly price auto-renews
  • The introductory discount excludes add-ons, usage charges and payment fees
  • Payment fees apply to online invoice payments and to bill payments other than standard domestic ACH, and are billed on top of the subscription
  • Subscriptions are billed monthly with no annual payment option, and after upgrading you must wait one month before downgrading to a cheaper plan
  • Xero states subscription prices are increasing from October 1, 2026

Pricing, plan by plan

Woven

Free
  • DiscontinuedFree
    • Now part of Slack

Xero

$13/month
  • Early$13/month
    • Send 20 invoices
    • Enter 5 bills
    • Reconcile bank transactions
  • Growing$37/month
    • Unlimited invoices & bills
    • Bulk reconcile transactions
    • Short-term cash flow
  • Established$70/month
    • Everything in Growing
    • Use multiple currencies
    • Track projects

Which should you pick?

Choose Woven if

  • You need smart scheduling.
  • You want to start without paying.
  • You work on Web, Macos, Ios.
  • You also want team availability.
Woven review

Choose Xero if

  • You need bank reconciliation.
  • You work on Web, Ios, Android, Api.
  • You also want invoicing.
Xero review

Questions people ask

Is Woven or Xero better?
Neither clearly leads. Woven starts at Free and Xero at $13/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Woven or Xero?
Woven has a free tier; the other does not. Paid plans start at Free for Woven and $13/month for Xero.
Does Woven or Xero run on more platforms?
Woven runs on Web, Macos, Ios. Xero runs on Web, Ios, Android, Api.
Can I use Woven for free?
Yes. Woven has a free tier, so you can try it without paying. Xero starts at $13/month.
What is Woven best used for?
Woven is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Xero is typically brought in for.
What can Woven do that Xero cannot?
Woven covers Smart scheduling, Team availability, Time analytics, Video conferencing. Xero covers Bank reconciliation, Invoicing, Bill payment, Expense claims.
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